Work-Study Project Supervisors
The Work-Study Program is an opportunity for students to participate in research-based projects and earn a supplemental income. Students will gain valuable experience connecting with various members of the SFU community. Because a student’s first commitment is to their studies, Work-Study hours are flexible, on campus and supervised.
Work-Study positions are available during the Fall, Spring and Summer terms. Successful applicants will be awarded 140 Work-Study hours for a term. Not all students who meet eligibility requirements will receive a Work-Study offer. Work-Study will only be offered to students with the highest demonstrated financial need.
Faculty members and other supervisors are invited to submit Work-Study project proposals to Financial Aid and Awards each term during the submission period. Work-Study positions must qualify as a "research assistant" or "research support" position.
Review your Work-Study positions (approved supervisors only) during the application viewing period.
Work-Study projects can be submitted online for consideration during the following times:
Fall: June 15 – July 15
Spring: October 15 – November 15
Summer: February 15 – March 15
Once submitted, a project cannot be viewed online until the Work-Study project has been approved and the Work-Study position website is open to students for the current term.
Proposals must include detailed descriptions of duties, learning objectives and qualification requirements. Work-Study positions must qualify as a "research assistant" or "research support" position. Projects must be supervised whether completed remotely or on campus.
Work-Study projects are approved after a completed Project Supervisor Declaration form has been received by Financial Aid and Awards for the academic year. Email notification is sent to the Project Supervisor after the project has been approved.
Work-Study projects are filled until all available funding has been fully committed to eligible Work-Study students or the viewing period has ended for the term.
Declaration for Work-Study Project Supervisors
All Supervisors of Work-Study students must sign and abide by the terms and conditions of this declaration. Projects will not be considered unless a signed declaration form from the Project Supervisor is received by Financial Aid and Awards for the academic year.
When can students view Work-Study positions?
Students are able to start viewing and applying for Work-Study positions approximately five weeks before the term starts. Work-Study positions are closed for viewing by students and Project Supervisors one week before the start of term.
Students interested in a project contact the Project Supervisor using the phone number or email address provided in the project submission.
Students will receive a Work-Study Welcome Letter informing them they have been conditionally accepted to the Work-Study program. Once you have selected a student and they have agreed to the project placement (subject to final FAA approval), immediately email us at firstname.lastname@example.org.
Financial Aid and Awards will check the student’s current eligibility, complete a portion of Payroll Appointment Form (PAF), and return it to you with further instructions. Your "hire" is not valid until you have received the PAF.
The hiring department must forward the complete hiring paperwork to the HR Research Personnel Team. Your Work-Study student may not start on the project unless all of their hiring paperwork has been submitted to the HR Research Personnel Team and they have signed their offer contract.
The hourly rate of pay is $15.20 per hour, plus standard benefits.
Reporting of Hours/Student compensation
- Once the appointment form and related paperwork has been processed by Payroll, your Work-Study student will appear on the PeopleSoft web-based timesheets as an hourly employee.
- Submit the actual hours worked by the student in the applicable two week payroll period using the PeopleSoft HAP web-based timesheets (use pay group hourly).
- Carefully record the hours worked by the student, to ensure that the student's cumulative hours do not exceed their Work-Study allocation. Any earnings over the student's allocation will be charged back to the department.
Termination/Withdrawal from the Work-Study Program
On occasion, students may be terminated by Financial Aid and Awards if they fail to continue to meet the eligibility requirements. This occurs in (but is not limited to) the following scenarios:
- a student is no longer enrolled full-time
- a student's demonstrated financial need has significantly changed
- the student has enrolled in Co-op
- the student no longer meets the CGPA requirement
In these situations, the Work-Study Coordinator will contact both the student and the Project Supervisor to advise them of this change in status. Any hours completed by the student up to the date of notification will be paid.
If a student is terminated by the Project Supervisor, or if the student withdraws from the Work-Study position, please contact the Work-Study Coordinator for information on the appropriate termination/withdrawal procedure.