University Secretary

University Secretary Ian Forsyth is responsible for the effective functioning of the University's Board of Governors. The Board and its committees are responsible for the management, admistration and control of the University's property, finances, and policies. The University Secretary is responsible for advising on policy development and interpretation, maintains the University's official policies and serves as senior advisor on governance issues. The University Secretary oversees the establishment and maintenance of record keeping systems to appropriately manage, protect, and preserve the University's records and institutional memory.

The University Secretary oversees the administrative areas listed below.

Human Rights Office
Brenda Taylor

Brenda Taylor is the Director of SFU’s Human Rights Office. Ms. Taylor administers the University’s Human Rights Policy (GP 18), co-ordinates the University's employment equity programme, and is the University’s senior resource person on human rights, harassment and equity matters. The Director advises people who believe they may be the targets of discrimination and harassment, and managers who require assistance in dealing within their working units. She acts as a mediator in disputes and provides seminars, guest lectures and workshops. Ms .Taylor is a lawyer who has worked in the-post secondary sector since 1998, and in the human rights field since 1980. The Human Rights Office is located in AQ 3045. The Human Rights Office maintains a web site at www.sfu.ca/hro

Internal Auditor
Gary Chan

Gary Chan is the University’s Internal Auditor and oversees all internal audit activities at the University. The Internal Auditor’s role is to provide an independent and objective assurance, and to add value and improve the University’s management processes, operations and governance processes through the conduct of a comprehensive, risk-based internal audit plan.All University units and operations fall within the scope of audit services and assessments, which are intended to determine whether the processes of risk management, control, performance measurement and governance—as designed and represented by management—are adequate to ensure the University is operating effectively, efficiently and economically within established laws, regulations, University policies and delegated authorities.

The Internal Auditor reports administratively to the President’s Office through the VP Legal Affairs, and functionally to the Audit Committee of the Board of Governors.

University Archives and Records Management
Paul Hebbard

The University Archivist and is responsible for the management of corporate records and information resources in all media across the organization by leading and supervising an integrated programme encompassing records management, access to information and protection of privacy, copyright and archives.The records management programme provides systematic control of the University’s official records from their creation or receipt to their distribution, use, maintenance and disposition. The access to information and protection of privacy programme co-ordinates University compliance with its legal obligations under the provincial Freedom of Information and Protection of Privacy Act; to provide the public a right of access to University records subject only to specific and limited exceptions; to give individuals a right of access to, and correction of, personal information about themselves; and to protect personal privacy by ensuring only authorized collection, use, and disclosure of personal information. The archives programme acquires original records that document all programmes and activities of the University or that enhance its teaching and research programmes.

Services common to all programmes include: developing information management policies, procedures, standards and strategies, and offering advice and training. The University Archives and Records Services office is located in MBC 0400. Its website is www.sfu.ca/archives