Work Schedules

1.    GENERAL POLICY STATEMENT

1.01    This policy sets out the working schedules for Administrative and Professional Staff and the general hours of work at the University.

1.02    Determination of a work schedule will be directed to accommodating both the University's operational needs and the Employee's right to a reasonable and flexible work schedule.

2.    RESPONSIBILITY

2.01    For recording purposes, the standard work day is seven hours and 12 minutes, exclusive of the meal period (“Standard Work Day”). The standard work week is thirty-six hours in any five days (“Standard Work Week”).

2.02    The University’s main campus offices will be open at least during the hours 8:30 a.m. to 4:30 p.m., Monday through Friday. Other campus locations will be open at least during the hours of 9:00 a.m. to 5:00 p.m. Exceptions must be approved by the appropriate Vice-President.

2.03    A member of the Administrative and Professional Staff Association (“an Employee”) is primarily self-directing and self-disciplinary concerning the functions of the Member’s position. An Employee will exercise discretion about the time and location of work performed by the Employee in support of the established job objectives.

2.04    The membership of the Administrative and Professional Staff Association includes both Employees who are managers (“Manager”), and Employees who are not Managers, as the term “manager” is defined from time to time in the Employment Standards Regulation.

2.05    The University recognizes that an Employee may work during hours which are not hours falling within the Standard Work Day of 7.2 hours or which fall wholly outside the Standard Work Week. In this event:

a.    An Employee who is a Manager will be compensated by receiving an hour of time off for each hour worked in excess of 7.2 hours on a Standard Work Day and for each hour worked on a day which is not a Standard Work Day; and

b.    An Employee who is not a Manager will be compensated for hours worked in excess of, as the case may be, the Standard Work Day or the Standard Work Week in conformity with the overtime and, if applicable on call provisions of the Employment Standards Act.

2.05.1 Time off earned in accordance with Article 2.05a. shall be scheduled by mutual agreement between the Employee and their supervisor to be taken no later than December 31 of the following calendar year. Where mutual agreement is unattainable, the supervisor may unilaterally schedule it to be taken within that period and the Employee may elect to initiate an Individual Grievance as set out in AD 10.17 (Problem Resolution). Provided Article 2.06 has been complied with, any earned time off not taken in that period shall be paid out. At any time, the supervisor may elect, or the Employee and supervisor may agree, to a payout of some or all of the Employee’s earned and unused time off.

2.06    To ensure the University is able to comply with, as the case may be, both the provisions of this Policy and the Employment Standards Act, every Employee must both make a daily record of: (1) hours earned pursuant to Article 2.09; and (2) hours worked by the Employee in excess of 7.2 hours on a Standard Work Day and a weekly record of the hours worked by the Employee on a day which is not a Standard Work Day and submit those records to the Employee’s supervisor within five work days after the Sunday of the calendar week to which the records refer.

2.07      When an Employee initiates a complaint with a supervisor that their workload is unreasonable, and the Employee and supervisor cannot agree on a resolution, or when an Employee has requested compensating time off and the supervisor has denied the request, the Employee may initiate an Individual Grievance as set out in AD 10.17 (Problem Resolution).

2.08

(a) “On-call” is defined as a scheduled shift occurring outside of an Employee’s Standard Work Day or Standard Work Week during which the Employee shall not be engaged in work but shall be reachable and prepared to return to work within 60 minutes of receiving a call to do so from the University.

(b) The terms and conditions of any on-call arrangement shall be in writing and provided by the University to the on-call Employee before the start of each on-call period. The University may develop and provide to the on-call Employee a standardized on-call document which sets out the standing details of the on-call arrangement and which may be supplemented with additional details for any specific arrangement.

(c) The terms and conditions include:

i.the start and end times of the on-call period, including both the on-call period as a whole and each day of the on-call period (e.g. the on-call period shall be every Monday from 6-9pm during the period March 1-31, inclusive);

ii.the identified method of communication to be used during the on-call period; and

iii.any expectations, directions and/or requirements that will be in place for the on-call Employee during the on-call period.

(d) The University may designate an Employee’s residence as the location at which the Employee will be while on-call. For purposes of this sub-section, an Employee’s residence will be deemed to include both the Employee’s actual residence and any location from which the on-call Employee can return to the Employee’s actual residence within 20 minutes from the time at which the University contacts the on-call Employee.

2.08.1     Article 2.08 does not apply to any arrangement in place under which an Employee is expected, but not required, to respond to a call from the University outside of the Employee’s Standard Work Day or Standard Work Week on a best efforts basis.

2.09     Effective upon Ratification (August 1, 2026), an Employee shall earn $3 for each hour while on-call.

2.10    Articles 2.05.1 - 2.10 do not apply to time off or payment earned prior to the date of ratification.