The University Secretary is responsible for the effective functioning of the University's Board of Governors. The Board and its committees are responsible for the management, admistration and control of the University's property, finances, and policies. The University Secretary is responsible for advising on policy development and interpretation, maintains the University's official policies and serves as senior advisor on governance issues. The University Secretary oversees the establishment and maintenance of record keeping systems to appropriately manage, protect, and preserve the University's records and institutional memory.
The University Secretary oversees the administrative areas listed below.
Human Rights Office
The Director of the Human Rights Office administers the University’s Human Rights Policy (GP 18) and provides confidential and impartial advice, support, information, and referrals to members of the University who have been affected by discrimination, discriminatory harassment, and retaliation. The Director is also responsible for promoting education, awareness, prevention, and training to address human rights issues, and serves as an independent and impartial advisory and information resource for members of the University on all human rights matters, including with respect to the duty to accommodate, policy review, and conflict resolution coaching.
The Human Rights Office is located in AQ 3045. For more information, please visit www.sfu.ca/hro.
Gary Chan is the University’s Internal Auditor and oversees all internal audit activities at the University. The Internal Auditor’s role is to provide an independent and objective assurance, and to add value and improve the University’s management processes, operations and governance processes through the conduct of a comprehensive, risk-based internal audit plan.All University units and operations fall within the scope of audit services and assessments, which are intended to determine whether the processes of risk management, control, performance measurement and governance—as designed and represented by management—are adequate to ensure the University is operating effectively, efficiently and economically within established laws, regulations, University policies and delegated authorities.
The Internal Auditor reports administratively to the University Secretary and functionally to the Audit Committee of the Board of Governors.
Office of the Ombudsperson
The Ombudsperson at SFU is an independent, impartial and confidential resource for students and provides information and guidance on students' rights and responsibilities, and University regulations, policies and procedures. The Ombudsperson may also make recommendations to the University, where appropriate, for changes to policies and procedures and to promote discussion on institution-wide concerns that impact students. The Ombudsperson is an advocate for fairness in general for the benefit of all students and the university community as a whole.
The Office of the Ombudsperson is located in MBC 2266. For more information, please visit http://www.sfu.ca/ombudsperson.
University Archives and Records Management
The University Archivist is responsible for the management of corporate records and information resources in all media across the organization by leading and supervising an integrated programme encompassing records management, access to information and protection of privacy and archives. The records management programme provides systematic control of the University’s official records from their creation or receipt to their distribution, use, maintenance and disposition. The access to information and protection of privacy programme co-ordinates University compliance with its legal obligations under the provincial Freedom of Information and Protection of Privacy Act; to provide the public a right of access to University records subject only to specific and limited exceptions; to give individuals a right of access to, and correction of, personal information about themselves; and to protect personal privacy by ensuring only authorized collection, use, and disclosure of personal information. The archives programme acquires original records that document all programmes and activities of the University or that enhance its teaching and research programmes.
Services common to all programmes include: developing information management policies, procedures, standards and strategies, and offering advice and training. The University Archives and Records Management office is located in MBC 0400. For more inforation, please visit www.sfu.ca/archives.