SFU Meeting, Event and Conference Services

Service Notice 

Simon Fraser University continues to closely monitor the COVID-19 situation and we are committed to protecting our students, faculty, staff and community. The University follows the advice of national and provincial public health authorities. 

The most recent information on the SFU response to COVID-19 can be found on the FAQs page.

Following the province’s move to phase 3, SFU has moved to the High, H2 phase of our COVID-19 Impact Scale.

At this time, limited one-time, episodic in-person meetings, events, or ceremonies with approved safety plans and fewer than 20 participants are allowed for faculty and staff only with the following restrictions.

Only a limited number of SFU spaces/buildings can be used. To request events, contact Meeting, Event and Conference Services (MECS):

•  SFU Burnaby Campus: Halpern Centre (meetbby@sfu.ca)

•  SFU Vancouver Campus: Morris J. Wosk Centre for Dialogue (meet@sfu.ca)

•  SFU Surrey: TBD - under assessment (meetsry@sfu.ca)

•  Outdoor spaces which allow physical distancing (meetbby@sfu.ca)

Meeting, Event and Conference Services (MECS) will be available to provide support for these limited internal in-person gatherings at SFU campuses. Please note that IT support may be limited at the university.

A full safety plan will need to be prepared by the event organizer/host. MECS and Ceremonies and Events will have guidelines and a risk mitigation checklist for the event organizer to follow. 

If the in-person meeting, event, or ceremony is off-campus, the gathering must also be less then 20 participants and a safety plan based on the MECS and Ceremonies and Events safety guidelines and risk mitigation checklist will need to be prepared by the event organizer/host. 

NOTE: If a second wave of COVID-19 occurs, SFU may move to a higher rating and thus there is a possibility that the university would revert back to no-in person gatherings of any kind. 

Simon Fraser University's Meeting, Event and Conference Services is dedicated to producing exceptional events.


Our facilities are purpose-built for meetings and conferences, and our staff are here for one thing only: to ensure your gathering is a success.

Our dedicated team of Event Managers will work with you on every aspect of your gathering. Whether it’s your life’s work to plan meetings, or you’re booking event space off the side of your desk, our Managers are here to help.

We will work with you to understand your meeting objectives to make sure you are in the right space with the right tools.

From our Managers to our A/V team, catering and security staff, we are available onsite—if you need something during a meeting, we are ready to provide immediate assistance.

Our Locations

Simon Fraser University is Canada's leading comprehensive university with vibrant campuses in
British Columbia's largest municipalities: Vancouver, Burnaby and Surrey.

With a commitment to meaningful engagement,
SFU's four venues in downtown Vancouver are designed to encourage dialogue and enrich the community.



SFU strives to be an inclusive community. Those who are organizing events on campus are encouraged to consider the diverse needs of participants including accessibility, faith-based observances, and family or other obligations  that may impact their ability to participate.

For client testimonials, click here