Deadlines, Process + Payments

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HOW USRAS ARE PAID

Most payments are through payroll, with donor-funded and other USRA supplements paid through goSFU:

Payroll Payments: Both the award portion and supervisor contributions are paid through payroll.

Units send information to HR (RPT) through a Payroll Appointment Form (PAF).
HR generate an employment offer and a package of onboarding documents and send them to the student.
Award holders will need to complete a Personal Data Form and enroll in payroll direct deposit by submitting a void cheque with the rest of the documents
Payroll processes both components of the appointments, and students will start receiving biweekly deposits in their bank account (with mandatory deductions and personal income tax withholding if applicable). They will be able to see their biweekly pay cheques in myINFO.

TRI-COUNCIL AND VPRI SCIENCES USRA COMPETITION

How to Apply

Check eligibility

Use the Choose a USRA to find the right USRA for you; be sure to read complete eligibility.

Contact the program

Email the contact for the department you wish to hold the USRA in. Be sure to confirm the department’s process and deadlines.

Prepare your application

Submit all required documents to the intended department by that department’s deadline.

Students eligible for a NSERC, CIHR or SSHRC USRA submit the NSERC Form 202 + current transcripts.
International Students/Students not eligible for an NSERC USRA submit the VPRI USRA application form + current transcripts.

Receive award offer/update

Award offers are typically emailed in March with a two week window to accept.

International students must contact an International Student Advisor at intl_advising@sfu.ca to confirm work eligibility.

NOTE: This is a general overview and there may be some additional department-specific steps (such as interviews).

Information on this program is subject to change.

Download Forms

VPRI USRA Application Form →
Personal Data Form →
Payroll Appointment Form (PAF) →

Deadlines

January	Undergraduate Research Coordinator in VPRI Office sends memo out to all Departments with allocations.
February 21	Deadline for students to submit applications.
February 28	Departments submit a ranked list to the Undergraduate Research Coordinator. The list must contain a ranked NSERC USRA A-list, a ranked VPRI USRA A-list, and a single ranked B-list and a list of students nominated for a supplemental or donor USRA.
March	The Undergraduate Research Coodinator reviews applications and offers NSERC USRA awards first, according to the departments NSERC USRA A-list.
By March 30	The Undergduarte Research Coordinator sends each department an updated list of USRA holders. Departments must inform the Undergraduate Research Coordinator of any changes
April/Aug/Dec	Departments send Payroll all required forms (personal data and PAF forms) for awards starting in May, September or January respectively.
May/Sept/Jan	Both the award and the supervisor’s supplementary portions are paid through payroll.

VPRI SOCIAL SCIENCES AND HUMANITIES USRA COMPETITION

How to Apply

Check eligibility

Use the Choose a USRA to find the right USRA for you; be sure to read complete eligibility.

Contact the program

Email the contact for the department you wish to hold the USRA in or contact the supervisor you wish to hold the award with. If there is no contact for your department, please contact the Undergraduate Research Coordinator (email: ugradres@sfu.ca)

Prepare and submit your application

Submit the VPRI USRA application form and transcripts directly to the Undergraduate Research Coordinator (email: ugradres@sfu.ca) by March 15th.

Applications may be accepted after the deadline if there are remaining awards available.

Receive award offer/update

Award offers/updates are typically emailed within two weeks of submitting your application.

NOTE: This is a general overview and there may be some additional department-specific steps (such as interviews).

Download Forms

VPRI USRA Application Form →
Personal Data Form →
Payroll Appointment Form (PAF) →

Deadlines

March 1	Students submit applications directly to Undergraduate Research Coordinator (ugradres@sfu.ca) beginning March 1st.
March 30	The Undergraduate Research Coordinator sends each department an updated list of USRA holders. Departments must inform the Undergraduate Research Coordinator of any changes.
April/Aug/Dec	Departments send Payroll all required forms (personal data and PAF forms) for awards starting in May, September or January respectively.
May/Sept/Jan	Both the award and the supervisor’s supplementary portions are paid through payroll.

Simon Fraser University

Undergraduate Student Research Awards