Submit a Proposal

Submit a proposal

Deadline: TBC


See you in 2024


Current undergraduate students from all academic disciplines and units engaged in supervised research at SFU are encouraged to submit proposals for presentation at the Symposium. Eligible students are those who meet any of the following criteria:

  • are enrolled in SFU Honours,
  • have presented their work at SFU faculty or department sponsored research symposia,
  • participate in grant-funded research activities administered by SFU Research Services,
  • hold/have held an undergraduate student research award.

Interested undergraduate students should work closely with their supervisors on both the application and their presentations.

Contact us if you have questions about eligibility:

Proposal submission guidelines

Proposals from eligible students will be accepted via the UGRS Journal submissions page. Applications will be reviewed by a sub-committee and students may be asked to make revisions to their proposals to better fit the Symposium criteria.

Proposal decisions will be communicated via email in early February.

Please download the template and provide the following information:

  • Contact information for you and your supervisor
  • Title of your presentation
  • Presentation Description
    • 50 words maximum
    • Presentation Description considerations: This should describe your presentation in 2 sentences. It should be engaging and accessible to an interdisciplinary audience who may not be familiar with your subject area. The text will be used as the description of your presentation. Aim to get your audience excited about your presentation.
  • Abstract
    • 250 words maximum
    • Abstract considerations: Summarize your research project and presentation details. Use language that is accessible for an interdisciplinary audience; tell us about your research project and what, specifically, you will present about; if you plan to take a unique approach in your presentation, tell us about that too.

Following the acceptance process, students will be invited to take part in a workshop that will provide support for designing a research poster and creating a conference presentation.

Presentation format

  • Research Poster - Each presenter will be asked to produce a research poster that summarizes and showcases their research. Use of a UGRS poster template is required. The ability to create a concise and professional research poster is an important skill for participating in the academic research community. The UGRS will be offering a workshop on how to create a research poster for UGRS presenters.
  • Poster Exhibition – A select number of UGRS Research Posters will be exhibited in the W.A.C. Bennett Library on the Burnaby Campus. Students must supply a print ready file to the UGRS team who will have the poster professionally printed and installed.
  • Symposium – The Symposium will take place on March 29, 2023. Presenters will be in interdisciplinary groupings and will give 3 to 5 minute presentations on their research. Following the presentations, students will participate in a faculty-moderated discussion. The Symposium will also feature a keynote presentation, graduate student panel, social time, and opportunities for undergraduate students to engage in meaningful dialogue about interdisciplinary research with faculty members and peers throughout the day.
  • Workshops - A workshop on how to design a research poster, use the UGRS poster template, and create a compelling conference presentation will be provided in advance of the UGRS. Please visit Presenters Corner to see the workshop schedule.

Project considerations

Research projects may be quantitative, qualitative, conceptual, theoretical, enacted, or practice-based. Here are some prompts to think about when preparing your session proposal as well as your symposium presentation: 

  • a well-defined research question/hypothesis
    • what are you curious about or wanting to find out or explore through your research?
  • a literature review
    • what have you read and who are the other researchers who are working in this area?
  • a clearly stated methodology
    • what have you done in your research and how have you approached that work?
  • research findings, realized or anticipated
    •  what have you found out or do you expect to find out through your research work?

Review and selection criteria

  • Clarity, coherence, and appropriate scope
  • Relevance and appropriateness to the Symposium’s goals
  • Accessible language and a clear proposed means of engaging a university-wide audience from across disciplines and subject areas
  • Contribution to academic research/disciplinary knowledge (potential or actual)


If you have questions about the submission or review process, please contact the Planning Committee at

Additional opportunities for showcasing your research

Many departments and faculties also host undergraduate research events so be sure to also explore what's happening locally in your subject area!