Modifying Appointments

Outlook for PC

Click below for instructions on how to make changes to meetings, including cancelling a meeting, in the Outlook 2016 for PC desktop application.

Modifying an Appointment

1. To modify an existing appointment, double-click the appointment in your calendar to open the composing window. 

2. This will then open up a composing window similar to the one you see when you create a new appointment/meeting. Here you can modify any details of the meeting that you wish to change, such as the date/time, location, or body of the meeting.

3. Once you are finished modifying the meeting, click Send Update button on the left hand side of the composition window.

Cancelling an Appointment

1. To cancel a meeting, open up the meeting details by double-clicking the meeting from your main calendar view using the same steps as above. This will open up your meeting details in a composing window. To cancel the meeting, click Cancel Meeting in the top ribbon.

2. There will then be a message at the top of your meeting details that says 'The cancellation has not been sent for this meeting. Click Send Cancellation to update meeting attendees'. Click the Send Cancellation button to finish cancelling your meeting. This will send a cancellation message to all attendees.