Application tips

New CEI application & submission process


This year's process will require you to download and complete an application form document, and to then submit that document as a PDF via a two-step online submission form. Full instructions will be available on the APPLY NOW page.

New this year: funding to support response to COVID-19


Up to half of the available funding in 2020 will be considered for proposals specifically describing work with community partners that responds to and helps with recovery from the COVID-19 pandemic. In both the downloadable application form and in PART A of the submission process, you will be asked to indicate whether or not your proposal describes such work. Your answer will determine your application deadline, as well as when your proposal will be evaluated (see below).

Deadlines to Apply:

  1. The deadline to apply for regular project funding through the 2020 CEI is a static deadline of May 29, 2020.
  2. Proposals that respond to and are designed to help with recovery from the COVID-19 pandemic will be considered on a rolling basis with funding allocated until exhausted.  This will allow the proposal review committee to make timely decisions and to fund projects more quickly.

Do you have a budget code? If not, will you need a new one to be created?


In PART A of the online submission process, you will be asked for your SFU account codes – project or non-project. Please have these ready as you will not be able to submit your application without them.

If you do not have a budget code yet, but know you are going to need a new one, the Office of Community Engagement will make the request for you. To facilitate that process, you will be asked to provide a name for the new account during PART A of the online submission process.

Failure to provide this information may be grounds for rejection of your proposal, so please plan enough time to prepare this information before you submit. Thank you!

Have you consulted the SFU Strategic Vision and the Strategic Community Engagement Plan?


The CEI Application inquires about alignment with SFU's strategic community engagement plan and strategic vision. Please read those documents before preparing your application (they can be found below).

* StrategicVision.pdf
SFU's Strategic Vision

Who should tell the story of your project? If it's you, do you have permission?


Question 6 of the 2020 application form requires you to craft a short paragraph describing your project in readable and compelling terms. When we tell the story of SFU's community engagement, if we're doing it well, then the stories should speak for themselves. Consider in whose voice that story should be told. Often it is the community partners who best describe the work we're doing in terms that are relevant to others.

When providing a story summary of your project, please also keep in mind that it will be publicly displayed on our website, and we may even promote it (and your project) to exemplify the amazing work that communities are able to do in partnership with SFU faculty and staff. So if you are going to name anyone, or provide identifying pictures, please ensure you have appropriate consent and/or releases to do so.

About additional sources of expected funding


We strongly encourage all applicants to pursue additional sources of funding concurrently, if/where permitted to do so – doing so will not harm your CEI evaluation, and may actually strengthen a case where partial funding is under consideration.

Got more questions?

If you have a question that is not listed above, read FAQ section.