University Occupational Health and Safety

Date

April 7, 1988

Revision Date

March 16, 1999 App. A
July 21, 2005 - Revision Number A.

Number

GP 17

Revision No.

Policy Statement
 
The safety of all members of the university community as well as visitors to campus is a major concern of the university. It is, therefore, the policy of the university to:
  1. protect the safety of all faculty, staff, students and visitors against unsafe conditions and occupational hazards;

  2. formulate and carry out continuing effective safety programs appropriate to university operations, including instructional activities in off-campus settings;

  3. give priority to a safe work environment in the planning, direction and implementation of university activities; and

  4. comply with all relevant statutes, regulations and standards of regulatory authorities representing occupational health and safety.


Applicability

The University safety policy and procedures and the regulations, codes and statutes of the regulatory authorities apply to all members of the university community (including university employees, students, visitors, contractors and subcontractors).


Responsibilities

Deans, Directors and Chairs are responsible for:

  1. providing the management support and leadership necessary for the overall implementation and execution of the University safety policy within their areas of responsibility;

  2. incorporating adequate provisions for safe working practices and conditions in operational policies and procedures and in programs, projects and off-campus instructional activities; and

  3. monitoring and evaluating safety performance within their areas of responsibility and recommending measures to bring about improvement.

Faculty, Instructors, Managers, Supervisors are responsible for:

  1. planning and executing all activities in a manner that promotes compliance with the University safety policy;

  2. informing students of the nature of potential risks involved if a course has an off-campus activity (see Appendix B);

  3. ensuring that individuals in their areas of assignment, whether on or off campus, have been given adequate direction, training and instruction in the safe performance of their work and that it is performed without undue risk;

  4. ensuring that work areas are inspected at regular intervals to prevent the development of unsafe conditions and practices and that inspection reports are forwarded to the University Safety Officer;

  5. authorizing the action necessary to correct substandard conditions or procedures;

  6. ensuring that all accidents and near accidents are reported and investigated, and action is taken to prevent a recurrence; and

  7. ensuring that medical treatment is received for all injuries.

Employees are responsible for:

  1. practicing safe work habits;

  2. observing all safety rules and procedures established by the regulatory authorities, the University or an individual with supervisory authority;

  3. promptly reporting hazardous or unsafe equipment, conditions, procedures or behavior to a supervisor; making suggestions for their correction or taking corrective action where authorized; and

  4. immediately reporting to a supervisor all work related accidents or injuries and obtaining medical treatment without delay.

University Safety Office is responsible for:

  1. developing, instituting and maintaining safety programs, policies and procedures to ensure compliance with occupational health and safety standards in conformity with both university policy and statutory requirements;

  2. reviewing and providing assistance to departments and areas to ensure that effective safety programs and safety committees are maintained;

  3. considering suggestions from the work force and recommending implementation where warranted;

  4. conducting inspections of university facilities at appropriate intervals to identify potential hazards and determining that procedures, equipment, and facilities meet accepted occupational health and safety standards;

  5. investigating all accidents and near accidents and advising the Workers' Compensation Board of all reportable incidents; and

  6. training or arranging for training in safe work procedures and the use of personal protection equipment.


Safety Committees

University Safety Committee

The University Safety Committee, consisting of administrative and professional staff, faculty, support staff, trade union members and students, meets on a monthly basis and is responsible for:

  1. ensuring that the university safety program is maintained and reinforced;

  2. reviewing concerns and suggestions in respect to industrial health and safety and recommending corrective action where considered warranted;

  3. reviewing the reports of current accidents or industrial diseases, their causes and means of prevention; and

  4. assisting in the dissemination of appropriate information, e.g. field trip guidelines, and fostering within the university community an awareness and appreciation of accident prevention.

Area/Departmental Safety Committees
 
Area/Departmental Safety Committees shall be constituted in designated areas and shall be composed of representatives from each group. Designation will be recommended by the University Safety Committee (e.g. Chemistry, Faculty of Science, Facilities Management, Athletics and Recreation). Meetings shall be held at least once per semester and minutes shall be forwarded to the University Safety Officer. These committees shall be responsible for:
  1. developing 'Guidelines for Field Trip Planning' for field trips and field schools. These documents will help in the planning of the field trips/schools, as well providing guidance to new faculty in the mounting of a new field trip/school. Some combination of the following might be included:

    Time and date of departure and return, safety issues, risk management strategy especially for students working alone, site of fieldwork, contact telephone number(s), nearest medical help, location of first-aid supplies, food and accommodation plan, roles and responsbilities of participants, equipment inventory, personal gear (clothes, medical supplies, camera, computer, etc.), providing chair/departmental assistant with contact telephone numbers, and appropriate WCB regulations.

  2. monitoring the safety programs within their area;

  3. reviewing and making recommendations on health and safety issues that have not been resolved through normal channels; and

  4. ensuring accidents and near accidents are investigated and their causes are eliminated or controlled.

Special Safety Committees

These committees shall be composed of representatives of groups requiring special safety consideration (e.g. radiation and radioisotope safety, biological hazards). Meetings shall be held at least once per semester and minutes shall be forwarded to the University Safety Committee. These committees shall be responsible for:

  1. monitoring the safety programs within their area of responsibility; and

  2. conducting inspections at regular intervals and recommending corrective action to eliminate substandard conditions or procedures.


GP 17
Attachment I

University Safety Committee
Terms of Reference

Committee Membership

This committee shall consist of 15 members who are experienced in the types of work at the University. In compliance with WCB regulations, committee members are designated as representing the management of the University or representing worker groups employed by the University as designated by the WCB (including student workers). Efforts should be made to ensure all major work groups or areas are represented on the committee (as shown in Appendix A, which can be amended from time to time by the Vice-President, Finance and Administration). Management representatives can not outnumber worker group representatives on the committee. Management representatives are appointed by the Vice- President, Finance and Administration. Worker group and other representatives shall be elected or appointed by their peers. The Vice-President, Finance and Administration may appoint non-voting observers and resource people to the Committee. Quorum at any meeting to be two-thirds of the total voting membership.

The members of the committee elect at each September meeting, from amongst themselves, a Chair and Secretary. Both offices may not be held by worker group representatives or by university management representatives at the same time. The nominating committee will consist of the past Chair and past Secretary (or designates appointed by the current Chair) who will meet at the beginning of September, and be charged with the responsibility of developing a list of candidates for the positions of Secretary and Chair. This process shall also provide for nomination from the other members of the Committee. The nominations shall be distributed by mail to all committee members prior to the September meeting.

Role of Committee

  1. Review occupational health and safety policies and make recommendations for their improvement. In carrying out this work, advisory sub-committees may be formed, to be chaired by a member of the University Safety Committee.

  2. Review and make recommendations concerning such occupational health and safety matters as, reports from the Workers' Compensation Board, monthly summaries of accidents involving SFU faculty, staff and students, issues raised by Departmental Safety Committees, and other reports as submitted for information.

  3. Consider recommendations or suggestions from faculty, staff and students concerning health and safety issues, and endorse them where warranted.

  4. Assist the Occupational Health and Safety Office in promoting safety awareness to the entire campus community.

  5. The Committee shall report to the Vice-President, Finance and Administration.

  6. The Committee shall meet once a month.

  7. The Committee shall keep written minutes of the issues discussed and shall forward a copy to all committee members (including observers/resource people), the Vice-President, Finance and Administration and the WCB.


GP 17
Appendix A - Composition of the University Safety Committee

  1. Management Representatives

    Five - appointed by the Vice-President, Finance and Administration
  1. Worker Group Representatives (except as noted, one from each of the following):

    CUPE 3338 (three)
    Polyparty (two)
    Simon Fraser Student Society** (one) to represent undergraduate student employees of the university, not otherwise represented on the Committee, and undergraduate student interests generally.
    Graduate Student Society** (one) to represent graduate student employees of the university not otherwise represented on the Committee, and graduate student interests generally.
    TSSU

    Note: ** one of the two student representatives should represent the interest of research assistants.

  1. Other Group Representatives (One from each of the following:):

    Administrative and Professional Staff Association
    Faculty Association

  1. Observer and Resource People:

    The Occupational Health and Safety Officer, Biosafety Committee Chair, Radiation Protection Officer, a representative from Harbour Centre and one from Health Services/Traffic and Security shall be appointed as non-voting observers and resource people to the Committee.

Membership representation amended by agreement between the University and TSSU March 16, 1999.


GP 17
Appendix B

Informing Students of Risk

Instructors must inform students enrolled in their courses that include off-campus activities of the reasonably predicted risks that might be associated with a field activity. This should take the form of an entry in a course outline and a field-trip orientation in class time prior to the field trip. An entry in the course outline could be, for example, along the following lines:

"Be aware that during the field trip there will be period of strenuous hiking, hiking close to cliffs and crossing roads with busy traffic. Appropriate clothing and footwear should be worn. Further details regarding safety, food, housing and field supplies will be discussed prior to the field trip."

The length of the pre-field trip orientation should be related to the length and/or complexity of the field trip.