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The new Research Ethics Application system is ready for researchers to submit applications, manage amendments and renewals for research ethics applications and course ethics applications.

Access the Research Ethics Application System

  • A modern, user-friendly and intuitive interface.
  • Application form with built in logic and guidance - only gathers required information and reduces missing information.
  • Enables collaboration on ethics applications - multiple users can work on and view the same application.
  • Entire review process can be completed online.

Log In

Trouble accessing the application system?

SFU has introduced Multi-Factor Authentication (MFA) as an added layer of security for accessing the University’s online systems, which now includes the new Research Ethics Application System.

To ensure you can sign on successfully, please take a few minutes to enrol in MFA .  Setup and enrolment take under 10 minutes; click here for instructions.

MFA Has Three Steps

To enroll in MFA successfully, make sure you complete all three steps

 Need Further Assistance for MFA?

For troubleshooting and inquiries, please contact your department’s IT support staff. 

The IT Service Desk is also available to assist you at its-help@sfu.ca or 778-782-8888.

If you have tried to access the new system and receive the following message:

Service access denied due to missing privileges.

It is likely that you have not yet enrolled in MFA. Multi-factory authentication (MFA) is required to access the new system. Please see instructions on signing up for MFA in the above FAQ. 

Training videos and quick guides

Quick guides and in-depth training videos are now available to assist the following user groups:

Frequently Asked Questions

Please visit our FAQ page for more information. 

 

Preview of Application Questions

Before starting a new research ethics application, it can be helpful to see the sorts of questions the application will ask. Please use the PDFS below to help build drafts of applications or share with team members or students. This resource has been built to show as many questions as possible for the common application structures. Please note that the PDFs illustrate the full extent of the logic of the form, so they may be longer than the application you create for your project. Also, this resource does not display the hover-over guidance text available within the application. 

 

Study Document File Naming Best Practices

For documents submitted as part of your research ethics application, please use the following instructions to name the file that you are uploading. This is different to naming the actual document itself. These are the instructions for naming the file that you will upload as part of your application submission.

Use the document function as the document title. For example: Consent Form, Survey Question, Interview Questions, Recruitment Materials, followed by a version number. For example:

  • Consent Form, v1
  • Survey Questions, v1
  • Interview Questions, v1

For those studies with multiple iterations of the same document, so multiple consent forms for the different participating groups, please include a further descriptor of the document type.

For example:

  • Consent Form (Teachers), v1
  • Consent Form (Managers), v1
  • Recruitment Script (Facebook), v1
  • Recruitment Script (Instagram), v1
  • Recruitment Script (Twitter), v1

Any time a change is made to a document, a new version must be created with a new version number and updated document date.  Any revised documents must be submitted to the ORE for review and approval via the amendment process.

Assigning roles

Research roles automatically have "read only" or "full access" permissions assigned, based on the researcher role of the team member. This is to make sure that all research team members have at least "read only" access to applications they are added to. This update is also intended to reduce manual input of creating an application and adding team members.

Permissions can still be tailored (i.e. "read only" access changed to "full access") by scrolling down to the Permissions section of the Personnel Tab. 

Researcher Roles Default Permissions   
Principal Investigator  Full Access
Co-Investigator  Full Access
Co-Instructor (course applications) Full Access
SFU Collaborator Read Only
External Collaborator Read Only
Research Associate Full Access
Research Coordinator  Full Access 
Student Lead Full Access

 

** Note: Team members who have no assigned permissions (neither "read only" or "full access" are checked) will not have access to the application. Also, team members who have both permissions assigned (both "read only" or "full access" are checked) will experience issues accessing the application. 

Delete an application

Applications that haven't been submitted, or that have been abandoned, can be deleted. This will permanently delete an application. Versions cannot be retrieved.

To delete an application, open the selected application and select Delete on the right hand menu. A pop up window will open asking you to confirm if the application should be deleted. Click "okay" to delete, or "cancel" to exit out of the process. 

Last updated: November 25, 2021

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November 23, 2020 - Copy of the revision from <em class="placeholder">Fri, 11/20/2020 - 16:52</em>.

November 20, 2020 - Copy of the revision from <em class="placeholder">Thu, 11/19/2020 - 21:24</em>.

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