No electronic device, storage medium or accessory of any kind is allowed in the possession of a student when writing exam with the CAL unless explicitly authorized by the course instructor. The exam invigilator will inspect all authorized electronic devices immediately prior to the exam.
Electronic devices include, but are not limited to:
- Computers, including all computer hardware and software
- Electronic storage media or accessories of any kind, including disks, CDs, DVDs, USB storage devices, memory cards, etc.
- PDAs and any other handheld personal organizers
- Cell phones, radios, pagers, wireless adapters
- Audio recorders, cameras, camcorders
- Audio and video players, including iPods, MP3 players, cassette players, CD players, DVD players, etc.
- Calculators (programmable and non-programmable)
- Digital clocks and watches with storage, programming and/or computing capabilities
- Any other electronic device, storage medium or accessory not explicitly authorized, declared and examined
If a student writing a test or exam with the CAL is discovered to be in possession of an unauthorized electronic device, storage medium or accessory of any kind, the item will be confiscated immediately by the invigilator and the student’s academic faculty will be contacted for further instructions.
Some students have medical documentation stating that they would benefit from the use of a memory aid sheet when writing exams. These students generally have significant memory impairments and have difficulty retaining definitions and formulae. If you are authorized for such an exam accommodation, the Disability Access Advisor will inform you of this when the accommodation is granted.
The memory aid sheet is intended to provide the student with information to trigger the answer to a question. It is not intended to provide the student with the answer to the question. The memory aid sheet should not contain a synopsis of course material, but rather, it should include definitions and formulas that enable the student to answer the question.
The memory aid sheet must be reviewed, approved and signed by the student’s instructor, who has the authority to remove memory triggers that are deemed to be essential learning objectives for the course. It is understood that some courses do not lend themselves to the use of memory aid sheets.
Procedure for Securing a Memory Aid Sheet
- The Disability Access Advisor indicates in the student’s Letter of Accommodation the recommendation for the memory aid sheet as an exam accommodation.
- The course instructor indicates their approval of an aid sheet on the Examination Request Form, which the student must have signed and return to the CAL.
- If approved, the Learning Specialist asks the student to prepare a memory aid sheet that is a single-sided, letter-sized page. The text must be 12 point font and double spaced.
- The student submits the memory aid sheet to their course instructor.
- The instructor reviews the student’s memory aid sheet. It may be approved as-is, or, alternatively, the student will have to remove any material that is deemed inappropriate.
- When the course instructor approves the memory aid sheet, they must sign the aid sheet and return both it and the student’s exam to the CAL.
- After the student completes the exam, the CAL returns it and the memory aid sheet to the course instructor.