Payment Services
The Payment Services group is responsible for timely and accurate expenditure processing of University funds, striving to maintain an exceptional level of customer service for faculty, staff and students. Financial controls are exercised by our staff to assure that all processing procedures are consistent with University policies and Government rules.
The types of payments processed by Payment Services include: Vendor and Independent Contractor Agreement Invoices, Payment Requisitions and Employee Business & Travel Reimbursements.
SFU payment terms are 30 days from the invoice date. Employees, however, are paid within five business days after Expense Claim submission and authorized approval.
Forms and Resources
| Forms and Resources | Last Updated | Description |
|---|---|---|
Goods and Services
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| Payment Guidelines | Information on Departmental Responsibility and Delegation of Authority | |
| Vendor Registration Instructions | Oct 1, 2016 | |
| Vendor Registration Form | Oct 24, 2016 | |
| Payment Requisition |
Feb 2, 2018 | Onetime Payment Department Requests |
| Payment Requisition Instructions | Oct 1, 2016 | How to use Payment Requisition Form |
| Electronic Funds Transfer |
Direct Deposit (EFT application form) - Canadian Vendor/Suppliers only | |
| Go to Signing Authority Management drop down tab below - Financial Signing Authority Request Form |
Oct 1, 2016 | To delegate spending authority |
| Accounts Payable | Vendor/Supplier Payment Processing | |
| Independent Contractor Agreement/Agreements for Services |
Employee vs Independent Contractor | |
| Conflict of Interest | https://www.sfu.ca/policies/gazette/general/gp37.html | |
Tax Compliance |
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| Non Resident Withholding Tax - Regulation 105 |
Information about Non Resident Withholding and Compliance | |
| HST Information | Harmonized Sales Tax Information | |
| PST Information | BC Provincial Sales Tax Information | |
| GST Information | Goods and Services Tax Information | |
Employee Travel & Expense - Online Claims
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| TEX (Online Travel & Expense) | Oct 1, 2016 | Online training through the Knowledge Centre |
| Travel and Expenses FAQ | Oct 1, 2016 | Commonly asked questions |
| Create an Expense Claim |
Feb 27, 2019 | Instructions for 'How to create an Expense Report for non-research funds' |
| Create an Expense Report for Research projects starting with 3X | Feb 27, 2019 | Instructions for 'How to create an Expense Report for Research projects starting with 3X' |
| Cash Advance Request | Feb 27, 2019 |
Instructions for 'How to create a Cash Advance request' |
| Expense Receipt Imaging guidelines | Feb 27, 2019 | Guidelines for 'Expense Receipt Imaging' |
| Expense Reports Reviewer | Mar 21, 2018 | Instructions for 'Department Reviewer' |
| Expense Reports Budget Approver | Mar 21, 2018 | Instructions for 'Approving Expense Claims' |
| Procedure for the Business and Travel Expense Policy |
Business Travel Expense Policy and Procedures | |
| Petty Cash Custodian | To make changes to Custodian or Cash Float amount | |
| Petty Cash Reimburse | Used by department to replenish petty cash. | |
| Travel Claim Non-employee | March 2, 2017 | Travel Expense Claim form for Non-Employees |
| Lost Receipt Declaration | To be completed when travel receipts are misplaced | |
Contact Us
| Mary Aylesworth Director, Financial Operations (778) 782-3256 mary_aylesworth@sfu.ca |
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| Sabina Diaconescu Senior Manager (778) 782-7255 sdiacone@sfu.ca |
Commodity Tax Accounting and Queries (PST/GST/Non Resident Withholding Tax) |
| Lesley Dougans Assistant Manager (778) 782-4046 ldougans@sfu.ca |
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| Marina Vesninskaya AP Clerk (General Inquiries) (778) 782-4647 marina_vesninskaya@sfu.ca |
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| Bobbi Nieuweboer AP Clerk (General Inquiries) (778) 782-4766 bobbi_nieuweboer@sfu.ca |
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| Lucia Negosu AP Clerk (778) 782-6631 lucia_negosu@sfu.ca |
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| Dora Ko AP Clerk (778) 782-7358 dora_ko@sfu.ca |
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| Cindy Bell Employee General Inquiries (778) 782-4299 cindyb@sfu.ca |
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| Marlene Robertson Data Entry (778) 782-7120 robertso@sfu.ca |
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| Nesil Erhan AP Clerk (778) 782-4645 nesil_erhan@sfu.ca |
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