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Set Up Signatures

Outlook for PC

This page provides information on how to set up your email signature in the Outlook 2016 for PC desktop application.

Note that signatures do not sync between applications, and you will have to create your signature within each application that you use to access SFU Mail.
 
For information regarding SFU's email signature standard, please visit this page. 
 
Back to Managing Mail

Managing Mail

Setting Up Your Signature

1. From your Inbox, click New Email in the ribbon. This will take you to the Message Composition Screen.

3. Click the Signature button in the Message Ribbon at the top.

4. A drop-down menu will appear displaying any signatures that have already been created in this desktop application. To create a new one, click Signatures... at the bottom.

5. This will open the Signatures and Stationary dialogue box. To add a new Signature, click the New button.

6. A box will appear asking you to name this signature. Type a name for your signature into the box, then click OK.

7. The new signature will then be added to your signature list, and you can type the body of the signature into the text box near the bottom of the window. Here you can also copy and paste a signature from the Outlook Web App that you have already created, if you wish.

8. Beside the list of signatures, you can select which signature is used for new messages, as well as which signature is used for replies/forwards.

9. Here you can also delete, create new, or rename signatures. Click OK at the bottom once signature creation is complete. 

Creating a Signature Using the SFU Signature Standard

1. To create your signature following SFU's email signature standard, follow the steps outlined above to get to the signature composition window. 

2. For the best results, use the SFU Horizontal Logo version of the SFU email signature by copying and pasting this into your signature composition window:

Official SFU email signature

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter

Official SFU email signature with territorial acknowledgement

Your Name
Your Title | Department
Simon Fraser University | Location
8888 University Dr., Burnaby, B.C. V5A 1S6
T: 604.123.4567 | M: 604.123.4567 | website
Facebook | Twitter

The fonts within your signature should be formatted as follows: 

Your Name:

a. Font: Arial (PC) or Helvetica (Mac)
b. Font size: 10pt
c. Font weight: bold
d. Color: black 

Your Title:

a. Font: Arial (PC) or Helvetica (Mac)
b. Font size: 10pt
c. Font weight: normal
d. Color: black

Location and Contact Information:

a. Font: Arial (PC) or Helvetica (Mac)
b. Font size: 10pt
c. Font weight: normal
d. Color: black
e. Use | to separate items

3. Edit the signature template with your information as needed, then click Save.

For more information regarding SFU's Email Signature Standard, please visit this page.