POLICY and PROCEDURES

1. Prior to making any project-related purchases, make ensure you have an agreement in place with your supervisor and understand the reimbursement rules.
2. Each team shall receive up to a maximum of $50 for poster printing costs by way of reimbursement.
   
3.  For self-funded teams,  the School will grant up to $500 by way of reimbursement (the amount may vary depending on the funding allocation and on the number of claims).  
   
4. Self-funded teams register using the  Registration Form:  Self-funded Capstone Team form on or before January 31st (Spring term) in order to be counted.

• Submit one claim only per team (as much as possible).
  
• Complete the SFU Travel and Business Expense claim form (signed by the claimant and by the project supervisor) and  gather all supporting documents (receipts or e-receipts with proof of payment).
• Using Coursys submission portal, submit your claim (claim form + supporting documents) between August 1 and August 15 (Spring-Summer capstone).
  

Claim process for faculty-sponsored projects:

• Complete the SFU Travel and Business Expense claim form (signed by the claimant and by the project supervisor) and  gather all supporting documents (receipts or e-receipts with proof of payment).
• Using Coursys submission portal, submit your claim (claim form + supporting documents) no later than August 15.
  

IMPORTANT NOTES:

• Groups participating in the entrepreneurship program may be eligible for additional funding through the entrepreneurship@sfu program (Contact Dr. Amr Marzouk).