Important Forms

Please check here first for any undergraduate forms that you may need. If the form you desire is not here please contact the General Engineering Office - ASB 9801, or the Undergraduate Program Assistant via email at enscugra@sfu.ca. Links back to committee pages are included where applicable and should be used as reference. Co-op Forms can be found in the Co-op section of the website.

CGPA < 2.4  and/or NO OPTION ADVISING

Students must meet with an advisor AFTER completing this form.

Effective Summer 2015, direct enrollment in 300 or 400 level ENSC classes (except ENSC 320), requires (in addition to any stated pre-requisite courses):

  • A CGPA of 2.40 or above
  • Declaration of an Engineering Science option (students on the new curriculum must have successfully completed at least one co-op term in order to declare an option).

To be considered for a temporary waiver of either of these requirements, you must:

1. Submit this online form.

2. Meet with a FAS advisor IN-PERSON, AFTER submission.

It is recommended you meet with a FAS advisor before the start of enrollment in order to ensure you are able to enroll on your appointment date.

ENSC CGPA <2.4  Study Plan Template

FAS Advising Schedule

Tips for creating a study plan

Thesis Proposal and Thesis Committee

ENSC 498 (Thesis Proposal) Registration Form and ENSC 499 (Thesis) Registration Form should be submitted online no later than the first week of classes.

For details on the Thesis Proposal, committee selection and examples of thesis and proposal formatting, please visit this site.

Thesis Defense Approval Form

Before booking a room for your undergraduate thesis defense, complete this form and submit it, along with your thesis, to your Academic Supervisor.

Once you have obtained his or her signature and have completed all revisions specified on the form, submit the signed form to the Undergraduate Program Assistant to arrange a time and room for your defense.

Directed Studies and Special Project Lab Courses

Students interested in taking Directed Studies and Special Project Lab courses should complete and submit this online form as a cover page with your course/project proposal. Once it has been approved by your course supervisor, the online form will be returned to the Undergraduate Program Assistant who will request approval of the UCC Chair and if approval is granted, register you in the course.

A final report, using this title page template, must be submitted for approval by the UCC Chair before a passing grade will be processed.

Grade Deferral

Students wishing to defer a final grade in their course must contact their instructor, no later than 24 hours after the final exam, and request that the instructor fill out a Change of Grade form. The completed form, once signed by the instructor, should be given to the Undergraduate Program Assistant.

Course Prerequisite Waiver

The UCC adheres to a strict policy, requiring all prerequisite courses to be successfully completed (minimum grade of C-) in advance of the subsequent course, unless it is listed as a co-requisite. The one exception being if the student has obtained the knowledge of the prerequisite course in a formal setting (for example, a course taken elsewhere, or during a co-op placement). In such instances, strong evidence must be submitted along with the appeal for formal evaluation. Pre-requisite waivers will not be considered where students have no formal background in the course material.  

Student must complete this form, and submit it to the Undergraduate Program Assistant, for the consideration of both the course instructor and the UCC Chair. UCC approval must be obtained prior to registration. The Undergraduate Program Assistant will notify you of the decision by email and, if approved, will enroll you.  

NOTE: Enrollment, with the use of an approved waiver, is still subject to course availability,  enrollment appointment times and reserves.

TIME CONFLICT REQUEST

Students must submit this form. Indicate which two courses are in conflict as well as your plan for how you intend to keep up with the work in both courses. If you are requesting to take a course while on co-op, you need to attach written approval from your supervisor. This form will be sent to the instructors of both courses and both instructors have to approve the request. If your request is considered viable, you will be sent an agreement asking you to take full responsibility for the impact of the overlap. Instructors are unlikely to move tests/exams as a result of time conflicts.

You will be notified via email of the outcome of your request.

COURSE SUBSTITUTIONS/WAIVERS

Students must submit this form. For course substitutions/waivers, attach course outline, detailed course syllabus including the number of credits the course provided, the grade obtained and the date the course was completed that you believe is a suitable substitute for the SFU course requirement. Appeals cannot be combined for multiple courses (e.g. if requesting waivers for two courses, two separate forms must be submitted).

You will be notified via email of the outcome of your request.

Course Duplication Appeal Form

Students wishing to repeat a course, either third attempt, or a repeat in excess of five, must complete and submit this online form.

DECLARING YOUR ENGINEERING SCIENCE OPTION

Students who entered the program Fall 2013 and later: Engineering students cannot declare their option until they have successfully completed ENSC 194, ENSC 195, or ENSC 196 (first co-op semester). To be eligible to enrol in upper division engineering courses, excluding ENSC 320, students must have declared their option.

Students who entered the program in Summer 2013 and earlier: Engineering students based at the Burnaby campus must declare their options (concentrations) before their fourth semester.

Students who have not declared their option may also be unable to register in courses that are specific to certain options. Further down the line, they may also run into complications with the grad check process.

Please check your Advising Transcript on go.sfu to see if your option is already on the system (you will find it listed as your concentration under the Student Programs section just below your personal information). If it is not there, you can declare your option by submitting the online form at https://courses.cs.sfu.ca/forms/ensc-declare-ensc-option/.

All Other Appeals 

For all other appeals, please submit the form at https://courses.cs.sfu.ca/forms/ensc-appeal-form/ and indicate the details of the appeal you are requesting.