Application

Academic Reference

You must have at least one academic referee who is teaching you or has taught you in the past. They can be either a:

  • SFU professor/instructor OR
  • SFU graduate-level TA/SFU lab instructor OR
  • Professor from another university or college (for visiting or transfer students only)

Reference Notes:

  • Generally Field School Directors will not act as your referee for their program.
  • Greece Field School applicants are required to submit 1 academic reference, and 1 personal reference is recommended. 
  • For the italiaDesign and dutchDesign Field Schools, SIAT students who have completed (with a minimum of B+)  or are currently completing IAT 438 do not need to submit a reference (to bypass this step during your application, please send the request to fieldschools@sfu.ca).

Steps:

Step One

Choose your referee(s). We recommend selecting a class you have done fairly well in. Also consider how well the professor knows you. For example, did you speak in class? Was it a large lecture, or small class size? Did you attend their office hours? How long ago was the class? How many classes have you had with them? Are they an advocate of study abroad or international research?

Your referee will be asked:

  • How long they have known you and in what capacity
  • The relevance of the field school to your career
  • Areas of weakness
  • Adaptability to new cultures
  • An overall rating (potential, motivation, adaptability, maturity) of your suitability for a field school.

Step Two

Contact your referee to request permission to send them an online reference request through the Study Abroad System. This should be requested as soon as possible to meet the application deadline.

When asking your referee to complete the online form, we suggest providing them with the following documents:

  • Current transcript
  • Resume
  • Brief statement about why you want to go on the field school 

See 'How to ask for a reference letter'.

Step Three

Once the referee agrees to be your academic reference, you can send them the online form through your application.

Step Four

Your referee will receive the online form via email. You will receive an email once they have submitted their reference form, and the Study Abroad System will indicate that their reference is complete. While you can submit your application before your referee has submitted their reference, your application will not be considered complete until the reference has been submitted. The reference must be submitted by the application deadline.

Academic and Program Documents

Transcript

Upload one pdf document containing the following:

  1. SFU Students: Your most recent SFU advising transcript (using “Term view”)
    OR 
  2. Visiting Students: If you are not currently an SFU student, please upload a current official transcript from your home institution (please scan and upload the front and back pages of the transcript). If you are unable to obtain an official transcript email fieldschools@sfu.ca

You can combine your scanned pages in Adobe Editor or an online PDF merger. 

Please note:

- If your field school application deadline is in January, the transcript you upload must contain your Fall courses and grades.
- If you are applying for a program with rolling admissions or a deadline in December prior to Fall grades being released, upload your current transcript. You may be asked to provide an updated transcript once Fall grades have been released. 

If you are not currently an SFU student, please upload a current official transcript from your home institution. If you are unable to obtain an official transcript email fieldschools@sfu.ca.
If you are not currently an SFU student, please upload a current official transcript from your home institution. If you are unable to obtain an official transcript email fieldschools@sfu.ca.

Field School Student Acknowledgment Form

The Field School Student Acknowledgment Form is a legal document, which outlines the terms of your participation in the  program. Please make sure your Acknowledgment follows these points to be considered complete:

  • Read
  • Sign by hand (if using an esignature it must be hand-written, not typed or computer-generated)
  • Scanned (if signing a hard copy)
  • ALL pages are merged into ONE PDF
  • If you are under the age of 19 at the time of signing, your parent or guardian has also signed

Download the Field School Student Acknowledgment  (coming soon)

Keep the original for your records. Contact fieldschools@sfu.ca if you have questions about the document.

If you cannot obtain a printed copy to sign, please email fieldschools@sfu.ca.

Field School Student Waiver and Release

The SFU Field School Student Waiver and Release form is a legal document, which must be submitted in original hard copy to International Services for Students, MBC 1200, SFU Burnaby (office hours can be found here). The form must be:

  • an original hard copy 
  • in full colour 
  • on legal sized paper (8.5" x 14")
  • have all sections completed (eg. your initials in the top box, your full address, the witness was signed by a legal adult who saw you complete the form)

Documents that do not meet the above requirements cannot be accepted.

Download the Field School Student Waiver and Release  (coming soon). Alternatively, you can also pick up a hard copy from the ISS front desk.

If you are out of the country and cannot submit a hard copy of the document in person you may print off the Field School Student Waiver and Release Form. Please scan a copy to fieldschools@sfu.ca first for review, and then mail the original hard copy to us at the following address:

     International Services for Students
     Simon Fraser University 
     MBC 1200, 8888 University Drive,
     Burnaby, BC, V5A 1S6 CANADA
     778.782.4232

FIELD SCHOOL PROGRAM FEE REFUND POLICY

The Field School Program Fee Refund Policy is dependent on which field school you are applying to. Please click below to find the form that applies to your field school then sign by hand (if using an esignature it must be hand-written, not typed or computer-generated), and upload a scanned copy into your application in the SFU Study Abroad System. Please note: All pages must be scanned, merged, and submitted as one file (you cannot only submit the signature page). 

Field School Program Fee Refund Policy  (coming soon)

Personal Documents and Information

Resume

Upload your standard 1-2 page resume (including education, employment history, volunteer experience and interests).

If you do not have a resume (or have one you’d like to update), we suggest you attend a workshop or meet with an advisor from SFU Career Services and then upload it for your field school application.

Photograph

Upload a passport-style photo of yourself. Selfies are accepted as long as they meet the criteria listed (see image below).

Supported file formats: .jpeg, .gif, .png, or similar photo file (please do not submit a .pdf or .doc file)

Passport Scan

A scanned copy of the photo page of your valid passport. Your passport must be valid for the time period covering the Field School AND for the subsequent six months. It is your responsibility to ensure that your passport is valid for the appropriate duration.

Passport about to expire or already expired?
 Upload a copy of the receipt you received when you applied for your renewal, or upload your expired/expiring passport and a document stating your name, student number, and details on when you will be applying for your renewal.

Don’t have a passport? Upload a copy of the receipt you received when you applied for your passport, or upload a document stating your name, student number, and details on when you will be applying for your passport.

MEDICAL INSURANCE

You will be required to submit your Provincial Personal Health Number (MSP or Primary Medical Insurance).

What is my Provincial Personal Health Number?

  • For BC Resident's this should be your BC MSP # (10 digit number starting with a 9 often found on your BC Services Card or the back of your driver's license)
  • International Students, this may be your Guard.me@SFU
  • If you are not a BC resident, please indicate your province and health number 

SFSS Undergradaute Health/Dental Plan (or GSS Benefit Plan) or Alternative Travel Medical Coverage

  • SFU Students will need to indicate whether or not they will be covered by the SFSS Undergraduate Health/Dental Plan or the GSS Benefit Plan for the duration of the field school. If you are a visiting student or an SFU student that has already opted out of the SFSS Undergraduate Health/ Dental or the GSS Benefit Plan within the current academic year (September 1st - August 31st), you will need to print, sign, scan and upload a copy of the Field Schools: Proof of Alternate Travel Medical Coverage form  (coming soon). 

Emergency Contact Information

You will need to submit emergency contact information for someone that could be reached for the duration of the field school in case of an emergency. An English speaking contact is preferred.

If you need to change this after the application deadline, please email fieldschools@sfu.ca. 

Consent to Disclose Personal Information

If you anticipate that a family member, friend or representative will be inquiring on your behalf about your field school program and you wish that person(s) to have access to that information, ISS will require your permission before any personal information is released. We recommend that at least one person you identify will be located in the Vancouver area during the time that you are away on your field school. Please note this is separate from the Designate from in the SFU Student Information System.

If you need to change this after the application deadline, please email fieldschools@sfu.ca. 

Statement of Interest 

Statement of Interest

In your application, you will be asked to respond to the following questions. Your answers will be typed directly into the Study Abroad System. No additional document is needed.

1: Why have you decided to apply for this field school program?
Include how this experience would benefit your degree and support your future academic, career and/or personal goals. (Up to 250 words)

2: How do you prepare for, and adapt to, new and challenging situations?
If you have had experiences that you think are relevant to your participation in the field school program -- either internationally or locally -- include these as examples. (Up to 250 words)

Referral Information

On the online application, you will be required to input referral information about how you heard about the Field School program. You will also be asked whether or not you have attended any Study Abroad advising and information sessions.

Suite of Study Abroad Awards

Award Application

Suite of Study Abroad Awards

In the Study Abroad (Formal Exchange or Field School) program application, degree seeking SFU students applying for a full-time study abroad program may apply to the Suite of Study Abroad Awards. Students will submit one application in order to be considered for the full suite of awards, but only a maximum of one International Mobility Award (IMA) will be awarded per student. IMA applications will first be considered for the highest value IMA eligible. Each award has its own eligibility and selection criteria, which are detailed on the application.

NOTE: visiting students accepted to SFU for the purposes of participating in a field school are not eligible for these awards.  

  • Diamond Family International Mobility Award 2020-21
    Awarded to undergraduate participants accepted into a formal undergraduate Exchange or Field School program intended to provide additional funding to assist with the costs of travel and living expenses while pursuing studies abroad.
    Value: Multiple awards, valued at a minimum of $2000 each are awarded each year.

  • International Mobility Award (IMA): SFU Exchange and Field School Programs 2020-21
    In an effort to support students who are participating in a formal international Exchange or Field School programs, in addition to bursaries and scholarships, SFU has identified this additional funding to assist students with the costs of travel and living expenses while pursuing studies abroad. Multiple awards will be distributed each year.
    Value: Up to $1000 

  • Beedie Study Abroad Award (BSAA)
    Beedie School of Business Student Exchange to a Business Preferred Partner 2020-21
    The Beedie School of Business recognizes the impact of educating students within a global context, developing diversity in the academic community and encouraging students to extend their learning beyond our borders. To support our students studying abroad while on exchange, Beedie has provided funding to assist students with the costs of travel and living expenses abroad. Multiple awards will be distributed each year.
    Value: Up to $1000

  • Lana Cooke International Mobility Award (IMA): SFU Exchange and Field School Programs 2020-21
    In an effort to support Faculty of Applied Sciences students who are participating in a formal Exchange or Field School programs, in addition to bursaries and scholarships, SFU has identified this additional funding to assist students with the costs of travel and living expenses while pursuing studies abroad.
    Value: A single award of at least $1000 will be distributed each year.  

How to apply as a non-SFU/visiting student

Qualified students from institutions other than SFU are eligible to participate, but must first gain admission into SFU as visiting students. Visiting students must arrange for transfer credit with their home institution. 

Please contact International Services for Students at fieldschools@sfu.ca to inquire about the application procedure for visiting students.

Study Abroad Application System

1) Register for a Study Abroad System account.

2) Log in as a student.

3) Research and select a field school to begin your application. Eligibility requirements are listed on each field school page. 

4) Review application instructions and complete them in any order.

Apply >


NOTE: The committee reserves the right to request an interview with applicants.