Downloads

Below is a list of templates and samples that you can use to help plan your event. 

Event brief template

A one- or two-page summary of your event.

Master guest list template

A list of groups and individuals to be invited to the event.

Book of Words template

The event script including the timing of the event, stage directions and speaking points.

Event contact list template

A list of vendors and staff who will be onsite and their contact information.

Event timeline template

An overview event planning tasks to be completed by the event planner(s), listed in chronological order. 

Detailed program schedule sample

A detailed list of day-of-event activities in chronological order.

Event budget template

A detailed breakdown of revenue and expenses associated with your event.

Event packing list template

A list of items that you will need onsite for your event. 

Food and beverage cost estimation

A guide to help estimate food and beverage costs.

Nametag template

Show flow template

A detailed outline of audio visual cues during your event e.g. lighting, camera shots, videos, IMAG, music, etc.

AV schedule sample

A detailed program and cues for AV staff.

Event debrief template

A document to organize and track feedback following an event e.g. what worked well, challenges, areas for improvement, ideas for future events, etc.