To manage the planning of an event, it is recommended to share the workload between different groups, committees or individuals.

  • Event manager/director
    Overall project management, the person to whom all report, oversees event strategy, budget and risk management
  • Program and content
    Event program design, speakers and script (Book of Words)
  • Communications and promotion
    Branding, raising the profile of the university, invitations, publicity, media, key messages, marketing, social media
  • Guest relations
    RSVPs, guest data management, printing of nametags
  • Logistics
    Technical - Audio-visual services, equipment, videos, photography, digital displays, videography;
    Personnel and staffing - Personnel, onsite duties (e.g. coat check, information, etc.), volunteers, training, scheduling;
    Other - Parking, first aid, washrooms, accessibility, transportation, security, directions, sustainability
  • Catering and entertainment
    Venue, food and beverage, entertainment

Well-informed and trained staff, vendors and volunteers are important to the overall success of your event.