Vacation Q&As
General Vacation Information
Q: How is vacation accrued for employees in the CUPE, Poly Party, APSA and Excluded employee groups?
A: Effective 2006, the vacation calendar year was changed to coincide with the payroll calendar year*. Vacation is calculated and accrued based on the number of pay periods in the year, which is typically 26 pay periods (260 working days).
The 2012 vacation calendar year starts on January 1, 2012 and ends on December 29, 2012.
Q: Why do some employees see the full year vacation entitlement, and some employees don't?
A: Continuing employees who are not in Temporary Assignments or on leaves of absence (other than maternity or parental leaves) will see the full annual vacation entitlement.
The following Groups of employees will see only the balance of vacation that accrued up to the end of the last pay period worked (refer to the "As of Date" on the Vacation Balances page):
- Temporary APSA and excluded employees
- Employees on temporary assignments
- Employees on Leaves of Absence (other than maternity or parental leaves)
Vacation Payouts for APSA & Excluded
Q: What earning code should be used on the timesheets to enter previous year's Vacation time?
A: Timekeepers are required to use earning code 540 Vacation Time Taken to record all vacation time taken on Timesheets. DO NOT use earning code 541 Vacation Taken Prior Year as this code is used for recording purposes only and will be updated accordingly when the Timesheets are loaded to the Payroll.
Q: How much vacation do I need to take in order to avoid a vacation payout next year?
A: The Vacation Balances page in MyInfo will be updated after March 22, 2012 to reflect the potential payment amount for 2012.
Q: Is there a policy that refers to vacation payouts?
A: The policies that pertain to vacation payouts are located at:
http://www.sfu.ca/policies/gazette/administrative.html
Refer to: AD10-08, 5.07 for APSA employees and AD9-08, 6.05 for Excluded employees.
If you have further questions, please contact your HR Advisor.