New Employees

Welcome To SFU

Congratulations! You have joined Canada's leading comprehensive University. We are pleased to welcome you to our community.

Simon Fraser University first opened its doors to 2,500 students on Burnaby Mountain in September of 1965. Since that time, the University has achieved significant growth in both size and reputation. Today, nearly 25,000 students are enrolled in more than 100 different programs within several faculties (Applied Sciences; Arts and Social Sciences; Beedie School of Business; Communication, Art and Technology [FCAT]; Education; Environment; Health Sciences; Science). Over 3,500 faculty and staff deliver and support these teaching programs as well as an outstanding array of research initiatives. The University's early commitments to accessibility and innovation have led us to two additional campuses (in Vancouver and Surrey) and an international reputation for innovation in teaching, research and community outreach.

Like our namesake, Simon Fraser, you will find many opportunities to explore your interests as well as your potential while working with us. At SFU, our Values and Commitments embrace discovery, diversity, and dialogue. Here you will find opportunities to make a personal contribution, interact with colleagues involved in a significant variety of endeavours, and grow both personally and professionally.

The University's commitment to lifelong learning opportunities extends to our staff through a tuition waiver program, on-campus workshops and seminars, and support for off-campus learning and development programs. The staff in Human Resources support you and your department in these endeavours and we look forward to assisting you in fulfilling your potential here at SFU.

First Steps

Before you start

New Employee Package

Following acceptance of an offer of continuing or long term temporary employment with the University, you will receive a letter confirming your appointment and a New Employee Package. The terms of your employment will be outlined in the letter and the package will include all the forms you are required to complete for enrolment on payroll and in any benefit plans to which you are eligible. If your position is included in one of our certified bargaining units or the Administrative and Professional Staff Association, your package will also include a dues authorization form. You will also be required to complete the General Privacy and Confidentiality Agreement.

The following forms from your New Employee Package must be completed and returned to Human Resources as early as possible to ensure a timely enrolment on payroll:

  • General Privacy and Confidentiality Agreement
  • Personal Data Form (Note: Please attach a void cheque or a photocopy of a savings passbook showing the account number to ensure that the correct banking information is used for Payroll purposes.)
  • TD1
  • TD1BC
  • Dues Authorization (where applicable)

If you are not a Canadian citizen or permanent resident of Canada you will also be asked to provide confirmation of your eligibility to work in Canada prior to commencing work and enrolment on Payroll.

Commuting

There are various methods to commute to your new position at the University. All three campuses are on bus routes and two (Vancouver and Surrey) are located within one block of Skytrain stations. The following links provide you with more detailed information on public transportation, as well as alternative arrangements such as car pooling and on-campus parking. For maps and directions on how to find SFU's three campuses visit http://www.sfu.ca/campuses/maps-and-directions/burnaby-map.html

Parking

For parking information at the Surrey campus, please see the following link: http://www.surrey.sfu.ca/maps_directions/parking); for the Vancouver campus, please see this link: http://www.sfu.ca/operations/parking.html)

SFU Parking Services operates the parking lots at the Burnaby Campus.  Employees have preferred access to parking, although location and pricing is not guaranteed, and is based on what is currently available. Wait lists may exist for the most desirable lots.  To purchase employee parking at the Burnaby campus, here is the procedure:

For continuing employees:

Your supervisor can arrange for courtesy parking (Lot B) for your first day by emailing your vehicle information to the Parking Office (parking@sfu.ca).  On this day, bring valid photo identification and visit the Parking Office (Room 0027, Maggie Benston Centre).  Continuing staff may purchase an annual parking permit through payroll deduction.  Forms are located on the online forms page. Alternatively, continuing employees may purchase parking on a weekly, monthly, semesterly or annual basis by paying in advance.

For temporary employees:

Your supervisor can arrange for courtesy parking (Lot B) for your first day by emailing your vehicle information to the Parking Office (parking@sfu.ca).  On this day, bring valid photo identification and visit the Parking Office (Room 0027, Maggie Benston Centre).  Temporary employees may purchase parking on a weekly, monthly, semesterly or annual basis by paying in advance.

For Temporary Pool employees:

Email the Coordinator, Temporary Support Services your vehicle information, who will arrange for courtesy parking on the first day of your assignment (Lot B), and will advise the Parking Office of your assignment dates.  You can then visit the Parking Office (0027, Maggie Benston Centre) with valid photo identification to purchase daily, weekly or monthly scripts for the duration of your assignment.

When you arrive

Orientation

Orientation is a process that begins on the day you are hired. You will be oriented to SFU, your department and your responsibilities in a number of ways. You may decide to take charge of some of your orientation by exploring publicly accessible areas of the campuses on your own and/or by participating in events open to staff. Your self-directed orientation may also include exploration of the SFU website where you will find interesting and helpful information on your own and other departments' programs and services. You may also choose to gain a more personal insight into your new community by speaking with willing co-workers, faculty members and students.

After you arrive, your supervisor will provide you with information regarding your new department and your position. If you have been hired into a continuing position your department will complete a Department Orientation Check List with you and you will be invited to a half day University orientation program. The University orientation program is coordinated by Human Resources and includes a number of University speakers from administrative programs important to all staff. The program also provides a guided tour of the Burnaby campus, a review of benefit programs, and an opportunity to meet with a Union or Association representative where applicable.

As a new employee, you will be required to partake in Anti-Bullying and Harassment Training, and the New and Young Worker Safety Orientation provided by Safety and Risk Services.

Following the University orientation, if you have any additional questions regarding your benefits or other services provided through Human Resources, your department's Human Resources Assistant and Human Resources Advisor are available to assist you. If you do not know whom to contact in Human Resources, please refer to the HR Advisors' Area Responsibilities or call 778 782 3237 to obtain the names and contact information for your Human Resources Assistant and Advisor.

Finding Your Way At Burnaby

If you are working at the Burnaby campus or visiting the site, finding your way around can be a daunting experience. To get you started on locating the building and the nearest visitor parking lot, please review the map at www.sfu.ca/about/maps.html. If you have difficulty locating a department when you are on campus, do not hesitate to stop at any office reception area and ask directions. You will find helpful, knowledgeable staff throughout the campus.

Connecting to SFU's online services

Simon Fraser University is a leader in information technology and as an employee of the University you automatically receive an SFU Computing ID. After you have completed and returned your new employee forms, you will be enrolled on Payroll and an employee computing ID will be issued to you. Your computing ID will provide you with a work email account as well as access to other computing services that are available from your office and home.

If you supplied a non-SFU email address on your new employee forms, you will receive an email at that address indicating when and how you can activate your SFU computing ID online. For further information regarding your computing account you can visit www.sfu.ca/itservices/accounts/computing_id.html.

Employee Self Service

After you have activated your computing account, you will have access to SFU's Employee Self Service from your home or office at http://myinfo.sfu.ca.

With SFU Employee Self Service you can:

  • View your
    • Pay advices
    • Vacation balances
    • Personal information summary
    • Employee profile
  • View and update your
    • Home and mailing addresses
    • Phone numbers
    • Email addresses
    • Emergency contact information

Obtaining an SFU Identification and Library Card

All continuing employees are eligible for a SFU Identification/Library Card. To obtain your ID/library Card at Burnaby go to the Student Services office on the top floor of the Maggie Benston Centre, or at Vancouver or Surrey visit the information/registration offices. You will need to provide a letter or email from your department confirming your status as a continuing employee. Your photograph will be taken and an ID/Library Card will be produced while you wait.

Please note that the first couple of weeks at the start of each semester are very busy at Student Services and you may wish to obtain your card at a later date to avoid long lineups.

Obtaining a Membership and Locker for SFU's Recreational Facilities

All continuing staff are eligible for a free SFU gym membership. This membership also entitles you to a variety of other recreational facilities. To obtain your membership go to the Recreation & Athletics Main Office situated on the second floor of the Chancellor's Gymnasium Complex. For a full schedule of services, activities, equipment rental and information regarding the facilities themselves you can visit http://www.sfu.ca/recreation.

Forms & Resources

See our Forms & Resources page for a complete listing of available documents.