Senate Graduate Studies Committee

Standing committee (Reporting Category "B")

Last updated July 17, 2018

For further details about the SGCS, including Minutes and meeting dates, visit:

Members Conditions Term Expiry Date Name
Dean and Associate Provost, Graduate and Postdoctoral Studies  Chair Ex-officio     Jeff Derksen
Associate Dean of Graduate Studies Ex-officio    

Ed Park


Associate Director, Graduate Admissions, Records and Registration Ex-officio     Shelley Gair
University Librarian (or designate) Ex-officio     Nicole White
Applied Sciences Chair, Faculty Graduate Curriculum Committee (or designate)     Mirza Faisal Beg
Arts     Lisa Shapiro
Business Admin.     Andrew Gemino
Communication, Art & Technology     Stuart Poyntz
Education     Peter Liljedahl
Environment     Dongya Yang
Health Sciences     Stephen Smith
Graduate Student Elected annually in the Spring Semester by and from graduate students. Post-election vacancies will be filled by election by Senate. 1 year May 31, 2019 Sarah Lord Ferguson
Graduate Student Shuna Ho
Graduate Student (Alternate) Thomas Budd
Graduate Student (Alternate) Holly Eksal
GSS Executive representative
Ex-officio     Chantal Turpin
Coordinator, Graduate Academic Programs Policy & Curriculum Secretary, Ex-officio (non voting)     Krista Gerlich-Fitzgerald
Recording Secretary
Ex-officio (non-voting)     Daria Baeshko (

NOTE: In general an "alternate" member is invited to attend meetings when a regular member is not available. Please confirm the role of the alternate member on this committee with the committee secretary.

2018 Meeting Schedule

Meetings for 2018 will be held in LIB 2020, unless otherwise notified.

Date of Meeting Material Deadline
January 8, 2018 December 14, 2017
February 5, 2018 January 18, 2018
*March 5, 2018 February 15, 2018
April 9, 2018 March 22, 2018
May 7, 2018 April 19, 2018
**June 4, 2018 May 17, 2018
July 9, 2018 June 21, 2018
September 10, 2018 August 23, 2018
October 1, 2018 September 13, 2018
***November 5, 2018 October 18, 2018
December 3, 2018 November 15, 2018
January 7, 2019 December 6, 2018

*March 5, 2018 is the last meeting to clear items for the Fall 2018 calendar
**June 4, 2018 is the last meeting to clear items for the Spring 2019 calendar
***November 5, 2018 is the last meeting to clear items for the Summer 2019 calendar


  1. To maintain the academic standards established by Senate.
  2. To review and make recommendations to Senate concerning new graduate programs.
  3. To review and make recommendations to Senate concerning major changes to graduate programs.
  4. To review and approve all proposed new graduate courses, course deletions, and minor changes to programs. These changes shall be reported to Senate in summary form.
  5. To administer, review and make recommendations to Senate concerning Graduate General Regulations.
  6. To consider matters concerning Graduate Studies referred to the Committee, and to make recommendations to the appropriate bodies.
  7. To consider and decide on policy recommendations concerning graduate course registration, course and program withdrawal procedures, and on the administration of graduate records.


  1. The Committee quorum shall be the Chair and seven members.
  2. A voting member of the committee who cannot attend a meeting may send a qualified alternate. For faculty members, this shall be a member of the same Faculty who is qualified to chair his/her Department Graduate Program Committee, selected by the Faculty Graduate Program Committee. For graduate students this shall be a graduate student so elected at Simon Fraser University.
  3. The Committee may establish sub-committees. With a two-thirds majority vote the Committee may delegate some of its powers defined by the Graduate General Regulations to such sub-committees, or to the Dean of Graduate Studies. Graduate students must be represented on all sub-committees.
  4. Committee meetings shall be open, except when addressing matters related to privacy of individuals.
  5. Committee meetings will be held on Mondays from 2:30 to 4:30 pm.
  6. The Committee shall report to Senate in March of each year.

SGSC Meeting date and minutes - maintained by the Dean of Graduate Studies office.