Senate Graduate Studies Committee

Standing committee (Reporting Category "B")

Last updated July 19, 2019

For further details about the SGCS, including Minutes and meeting dates, visit:

Members Conditions Term Expiry Date Name
Dean and Associate Provost, Graduate and Postdoctoral Studies  Chair Ex-officio     Jeff Derksen
Associate Dean of Graduate Studies Ex-officio    

Zoe Druick

George Agnes

Associate Director, Graduate Admissions, Records and Registration Ex-officio     Krista Gerlich-Fitzgerald
University Librarian (or designate) Ex-officio     Nicole White
Applied Sciences Chair, Faculty Graduate Curriculum Committee (or designate)     Parvaneh Saeedi
Arts     Sean Swagerman
Business Admin.     Andrew Gemino
Communication, Art & Technology     Stuart Poyntz
Education     Wanda Cassidy
Environment     Dongya Yang
Health Sciences     Timothy Beischlag
Science     Michael Silverman
Graduate Student Elected annually in the Spring Semester by and from graduate students. Post-election vacancies will be filled by election by Senate. 1 year May 31, 2020  
Graduate Student  
Graduate Student (Alternate)  
Graduate Student (Alternate)  
GSS Executive representative
Coordinator, Graduate Academic Programs Policy & Curriculum Secretary, Ex-officio (non voting)     Daria Baeshko
Recording Secretary
Ex-officio (non-voting)     Kathleen Vieira-Ribeiro (

NOTE: In general an "alternate" member is invited to attend meetings when a regular member is not available. Please confirm the role of the alternate member on this committee with the committee secretary.

2019 Meeting Schedule

Meetings for 2019 will be held in LIB 2020, unless otherwise notified.

Date of Meeting Material Deadline
January 8, 2019 December 13, 2018
February 5, 2019 January 17, 2019
*March 5, 2019 February 14, 2019
April 2, 2019 March 14, 2019
May 7, 2019 April 18, 2019
**June 4, 2019 May 16, 2019
July 9, 2019 June 20, 2019
September 10, 2019 August 22, 2019
October 8, 2019 September 19, 2019
***November 5, 2019 October 17, 2019
December 3, 2019 November 14, 2019
January 7, 2020 December 12, 2019 (noon)

*March 5, 2019 is the last meeting to clear items for the Fall 2019 calendar
**June 4, 2019 is the last meeting to clear items for the Spring 2020 calendar
***November 5, 2019 is the last meeting to clear items for the Summer 2020 calendar


  1. To maintain the academic standards established by Senate.
  2. To review and make recommendations to Senate concerning new graduate programs.
  3. To review and make recommendations to Senate concerning major changes to graduate programs.
  4. To review and approve all proposed new graduate courses, course deletions, and minor changes to programs. These changes shall be reported to Senate in summary form.
  5. To administer, review and make recommendations to Senate concerning Graduate General Regulations.
  6. To consider matters concerning Graduate Studies referred to the Committee, and to make recommendations to the appropriate bodies.
  7. To consider and decide on policy recommendations concerning graduate course registration, course and program withdrawal procedures, and on the administration of graduate records.


  1. The Committee quorum shall be the Chair and seven members.
  2. A voting member of the committee who cannot attend a meeting may send a qualified alternate. For faculty members, this shall be a member of the same Faculty who is qualified to chair his/her Department Graduate Program Committee, selected by the Faculty Graduate Program Committee. For graduate students this shall be a graduate student so elected at Simon Fraser University.
  3. The Committee may establish sub-committees. With a two-thirds majority vote the Committee may delegate some of its powers defined by the Graduate General Regulations to such sub-committees, or to the Dean of Graduate Studies. Graduate students must be represented on all sub-committees.
  4. Committee meetings shall be open, except when addressing matters related to privacy of individuals.
  5. Committee meetings will be held on Mondays from 2:30 to 4:30 pm.
  6. The Committee shall report to Senate in March of each year.

SGSC Meeting date and minutes - maintained by the Dean of Graduate Studies office.