USRA Information for Faculty

Faculty Instructions

STEP 1 – How Students Apply

Only SFU Engineering Science undergraduate students are eligible. Students submit their electronic document applications (resume/cover letter/unofficial transcript) directly to you by February 1, 2024. You should interview them before February 14. They will also need to send you a scan of their NSERC Form 202 Part I and Reference Number directly to you by February 21. (You will need the Reference Number from Part I if matched with a student.)  Make certain students you are going to rank have done that.  Note visa students do not need to submit the NSERC form as they can only apply for the VPR awards.

STEP 2 – Interview/Selection of a Student

Please read carefully the student criteria under the Student Instructions on this web page. Contact suitable students directly to make arrangements to interview. DO NOT make formal job offers to students at this time.

STEP 3 – Ranking/Matching

Funding is limited. By February 14, 2024, 9pm, please submit rankings for a maximum of 2 projects. Email and your project(s) and students by rank order of preference (#1, #2).  UCC will rank the projects based on a combination of the student and faculty rankings.

Students will be sending their ranking of faculty projects they interviewed for by February 15, 2024.

On February 20, 2024, professors will be notified by email of their matches. Professors will notify his/her candidate(s) if their application was successful and matched with a project pending receipt of funding. Professors must also notify the candidate that they must now order an official transcript.  Professors notify student(s) not matched. 

STEP 4 –Online application after being matched with a student

Professors matched with a student must complete Form 202 Part II and submit it online. (Note, the professor must submit Part II form online before the student is able to submit Part I online.)  Once Part II is submitted, the professor must notify the selected student to proceed with their application. Failure to submit a complete online application will result in the loss of the position. 

To complete Form Part II online, you will need:

1. The applicant’s Reference Number.

2. Your NSERC Operating Grant number which is available via FAST on the web.

3. The Eligible Research Subject Codes for USRA projects from NSERC’s web site. Identify the research subject code that best describes the proposed area of research and not the supervisor’s research subject code; it may be significantly different from the codes on the appended list.

Complete Form 202 Part II Available online in electronic format in a PDF version by clicking on System Login or Register as a First-Time User. Ensure that the PIN (Personal Identification Number) of the proposed supervisor and the AID (Application Identification Number) of your NSERC grant are reflected on Part II. (No signatures are required).

Step 5 - NSERC Submission

ENSC will submit paper application forms Part I and II and a ranking to the Dean of Grad Studies office by February 28, 2024.  DGS will review the eligibility of all ‘A’ listed applicants and start offering NSERC USRA awards according to department rankings. Award Offer Letters and Award Acceptance Forms will be sent via email early March.

Top ranked ‘B’ listed applicants will be considered for VPR USRA Science awards. Offers will be sent via email starting the middle of March.