Informing the Chair and Dean

20.8 In January of each year, every Member who has conducted outside activities must submit an Annual Report of Outside Activities to their Chair, who shall submit the Report to the Dean.

20.0 This Article 20 applies to all Faculty Members whether full or part time. 

20.3 This Article applies to both paid and unpaid activities that involve the application of special skills and knowledge within the Member's particular academic or professional competence.

20.4 The Parties recognize that participation in outside activities may enhance the professional, scholarly and scientific work of Members and may benefit the University and the larger community by fostering the transfer and application of knowledge.


20.5 A Member must inform the Chair and the Dean, in advance and in writing, of involvement in any of the following:

20.5.1 Activities that will result in the rescheduling, delegation or non-fulfillment of any work obligations, including regular teaching duties, office hours or departmental committee service

20.5.2 For full-time Members, activities that will likely require a Member's time commitment of 2 days per week on average

20.5.5 Activities that will involve the use of University resources (facilities, employees, or services) These may be subject to a requirement to reimburse the University for resultant costs.

20.6 The Dean will consult with the Chair regarding any notifications pursuant to this Article. Authorization for the activity may be withheld by the Dean if it would prevent or impede the due discharge of the faculty Member’s responsibilities.

20.7 Outside activities that are exempt from this policy are those that constitute service to the Member’s discipline or to the University.

These include teaching in the University’s Continuing Studies Program; being an external reviewer for a department at another university; being an external referee for a promotion or tenure case; acting as a peer reviewer for a granting agency or publisher; serving as editor of a journal in one’s area of expertise; serving as a local, regional, national or international representative on a professional organization; and any activity at the University's request. Annual Disclosure

By January 15th, every Member must submit an Annual Report of Outside Activities to their Chair.

Annual Report of Outside Activities Form - updated Jan 2024

Outside Activities Reporting Memo - Jan 2024

Collective Agreement Article:

Article 20: Outside Activities

Contact the Faculty Relations Advisor handling inquiries for your Faculty.