Conference Funding

Completed TILT-funded project teams are eligible to apply for one-time conference funding to present project findings: A maximum of up to $3000 per project.

TILT Conference funding criteria:

1. Conference funding requests must be approved before conference attendance to ensure availability of funding. 
2. Conference funding is awarded on a first-come, first-served basis throughout the each fiscal year (April to March) and is not guaranteed until approved.
3. To be eligible for conference funding, the TILT-supported project's final report must be submitted. 
4. Letters of proposal/presentation/paper/poster acceptance must be included with the conference funding application. Applicants must be presenting their TILT-supported grant project findings to receive funding.
5. All conference funding applications must be approved by the project's principal applicant.
6. TILT will review the conference funding fund, criteria, and process at the end of each fiscal year.

Available funding: Up to $3000** per project. **Including all taxes and fees. Do you have a graduate student on your team planning to apply for funding? Be sure to reach out to us before applying.

How to apply:

1. Complete the conference funding request form. Download the TILT Conference Funding Form (PDF) >>
2. Completed forms must be approved before conference attendance.
3. Include with the form:
   • Conference proposal abstract.
   • Letter/email of acceptance from the conference.
   • Any quotes for related expenses.

Process

1. TILT will review and approve all submitted conference funding requests on a first come, first served basis.
2. Funding requests must be received in advance of conference attendance.
3. Forms and supporting documentation should be submitted to tilt@sfu.ca, cc'ing the project's principal investigator, with the subject header: TILT Conference Funding Application (Project#)
4. Once approved, TILT will arrange cash advances, when appropriate.

Upon return from your conference – required documentation for your expense report:

1. Original receipts will be required. Receipts must be submitted within 30 days of the expense and before March 31st.
2. Copy of the conference schedule noting your presentation time and name of your presentation. You can send a PDF or link for online conference schedules.
3. Original name tag -- if you have to submit the original on your PDR funds expense report, please make a copy of the name tag and note the expense report number for your PDR or I can do that for you if you will be claiming your PDR funds at a later date.
4. Depending on the location of the conference - exchange rate is calculated on the date the expense report is submitted unless you have a credit card statement or ATM withdrawal receipt showing the exchange rate/Canadian currency at the time of the expense. You may be required to submit a copy of your credit card statement showing any expenses related to the conference. To ensure your privacy, here are some tips on how to copy your statement.
   • Photocopy your statement
   • Using a black marker cross out everything that has nothing to do with your claim -- be sure to leave your name visible, as well as the last 4 digits of your credit card #.
   • Once you have everything crossed out, photocopy it again. Shred the original crossed out document, and then send along the second photocopy with your other receipts and documentation. It will be reviewed again to ensure your protection.
5. We encourage registration and use the SFU TravelSmart program portal to make travel arrangements at discounted rates to stretch your funds even further (you can use it for personal travel, too!) For more information and to register visit: Procurement-travel .aspx You will need to login using your SFU account to access.
6. We would very much appreciate a note in your presentation that your project was funded by Simon Fraser University’s Transforming Inquiry into Learning & Teaching (TILT).