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COVID-19 Update: The Canadian Government has announced an official global travel advisory to avoid non-essential travel outside of Canada until further notice. Continue to visit the travel.gc.ca website for travel information from the Canadian government. Visit the SFU FAQ page to review the latest SFU-specific information relating to COVID-19.

As of September 8, 2020, SFU has adopted an interim university-related international travel policy. Please review the interim policy for travel guidance during this time. Please note that the interim policy does not apply to personal travel or sabbatical leave. 

SFU will not require or regard any university-related travel to any Level 3 or Level 4 destination to be essential travel and will not approve university-related travel for students or staff members for Level 3 or Level 4 destinations as per the interim policy. There may be situations where exemptions are required and a process for exemptions has been established, with the final decision resting with the appropriate Vice-President or designate. Contact srs_ts@sfu.ca for the applicable exemption form. 

Follow the steps below to prepare for safe travel:

For students and staff members, the travel pre-departure notification form is the first step in the pre-departure process. Completing the travel pre-departure notification form confirms that you are completing the safety components of your trip planning.

Contact the SFU Travel Safety Program for travel-related questions at srs_ts@sfu.ca

Students (undergraduate and graduate)

Students that are not traveling as part of an SFU program (e.g. a graduate student conducting thesis research) are required to fill out the pre-departure notification form below at a minimum of two weeks prior to the departure date. If you are unsure if you are required to complete this form, please contact your program for direction. By submitting the pre-departure notification form you are confirming that you will complete the following mandatory safety requirements prior to departing for your trip:

  • Determine the Government of Canada travel advisory level for the destination country.
    Note: The university will not approve university-related travel for students for Level 3 or Level 4 destinations as per the interim policy.
  • Register with the SFU Travel Registry.
  • Confirm that you have appropriate travel and medical insurance based on your needs.
  • Complete a waiver.
  • Review the health, safety, and security services provided by International SOS. Use the SFU Membership number 27ACAS593560 to access these services.

Note: SFU programs, such as International Co-op or Exchanges through International Services for Students, have established pre-departure requirements. Students who are traveling as part of an SFU program are required to complete the pre-departure requirements set by the program instead.

Pre-departure notification form

Completing the pre-departure notification form confirms that you are completing the mandatory safety requirements of your trip planning.

Your responses in this form will be sent to the department chair, director or designate as you indicate. Upon the receipt of the email they will confirm that the country-specific travel advisory level is 1 or 2, and you have agreed to meet all the required steps prior to your travel. If there are no other concerns regarding the travel (such as financial or other administrative restrictions), your department chair, director or designate may acknowledge the travel by responding to you in writing within 5 days upon receiving the email.

Click here for the student pre-departure notification form

Faculty

As per the interim university-related international travel policy all faculty members are required to complete the following prior to travel:

  • Determine the Government of Canada travel advisory level for the destination country.  
    For countries with a level 3 or 4 travel advisory:
    • Review the SFU Travel Safety Program resources to understand the risks associated with your travel.
    • Speak to your supervisor about your understanding of the risks associated with the travel.
    • Contact risk_srs@sfu.ca to complete an acknowledgment of risk form.
  • Register with the SFU Travel Registry.
  • Confirm that you have appropriate travel and medical insurance based on your needs by reviewing the Pacific Blue Cross travel insurance information or check with your insurance provider if you are not covered through Pacific Blue Cross.
    • Note during the global pandemic: SFU’s travel medical insurance provider Pacific Blue Cross (PCB) contains a specific exclusion for COVID-19 related illnesses for trips taken on or after March 13, 2020. SFU has obtained emergency travel medical insurance that fills the gap occasioned by the PCB exclusions for COVID-19 for university-related travel out-of-province or outside of Canada. To ensure that the faculty member is covered by the university emergency travel medical coverage the individual must register their travel and sign an acknowledgement of risk form. SRS will provide the insurance policy details upon the receipt of signed acknowledgement of risk form.

 

Staff

All staff members are required to fill out the pre-departure notification form below at a minimum of two weeks prior to the departure date. By submitting the pre-departure notification form you are confirming that you will complete the following mandatory safety requirements prior to departing for your trip:

  • Determine the Government of Canada travel advisory level for the destination country.
    Note: The university will not approve university-related travel for staff members for Level 3 or Level 4 destinations as per the interim policy.
  • Register with the SFU Travel Registry.
  • Confirm that you have appropriate travel and medical insurance based on your needs.
  • Review the health, safety, and security services provided by International SOS. Use the SFU Membership number 27ACAS593560 to access these services.

Pre-departure notification form

Completing the pre-departure notification form confirms that you are completing the mandatory safety requirements of your trip planning.

Your responses in this form will be sent to the department chair, director or designate as you indicate. Upon the receipt of the email they will confirm that the country-specific travel advisory level is 1 or 2, and you have agreed to meet all the required steps prior to your travel. If there are no other concerns to the travel (such as financial or other administrative restrictions) your department chair, director or designate may acknowledge the travel by responding to you in writing within 5 days upon receiving the email.

Click here for the staff pre-departure notification form