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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Glossary
Transfer digital records
University departments and private donors can transfer digital records to the Archives. Use SFU MoveIt to package the materials for transfer and SFU Vault to deposit the transfer folder with Archives.
Quick reference
- Contact the Archives (moveit@sfu.ca) to request a deposit folder on SFU Vault. If you will be regularly making transfers in the future, request a Digital Transfer Account (online request form); on approval, the Archives will give you an ongoing share to the deposit folder.
- Download the latest version of SFU MoveIt, the Archives' file packaging utility; read the Transfer Procedures for more information about how to use the application.
- Identify records that are ready for transfer: university records must be covered by a Records Retention Schedule and Disposal Authority (RRSDA) that provides for archival transfer; non-university records must be covered by an existing donation agreement.
- Use SFU MoveIt to package your digital records and create a transfer package for deposit.
- Upload the transfer package to your deposit folder on SFU Vault.
- An archivist will review and validate the transfer and notify you by email when the deposit has been finalized; retain the Transfer Completed Notice for your records.
- On receipt of the Transfer Completed Notice you should delete the records that you deposited. Deletion ensures that you will not unintentionally re-send the same records at a later date, are in compliance with the applicable RRSDA, and minimize the risk of unauthorized access, use or disclosure of personal or confidential information contained in the records.
- The Transfer Completed Notice includes a list of all files included in the transfer and the Accession Number assigned to it. Refer to this when requesting access to files previously transferred. The Archives will need to know the name of the file and the transfer Accession Number.
Links
Digital Transfer Account Request Form
- Complete and submit form (webform)
SFU MoveIt desktop packaging app
- Download SFU MoveIt v2.0.6 (GitHub page)
- Windows version = exe file | Mac version = dmg file
Detailed transfer procedures
- Online version: GitHub site
- Download pdf version: Procedures | Appendices
- Last updated: Jan 28, 2021
Other resources
- Workflow diagram: visual overview (pdf)
- Transfer checklist (pdf)
- Validation checklist (pdf)
- Format Policy Registry: preferred and acceptible file formats (pdf)