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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
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- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
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- The Selma Wassermann fonds
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- Walking tour
- Glossary
Student Athlete Medical Records
Function
Student Services and Records
PIB
RRSDA Number
2021-004
Department
Athletics and Recreation
Description, purpose and use of records
The series consists of medical records for students enrolled in SFU Athletics programs. Records may include, but are not limited to, correspondence, intake forms, registration forms, copies of notes written for patients, various consent forms, confidentiality agreements, medical histories, health histories, progress notes, test and lab results, ImPACT baseline and post-injury concussion tests, x-rays, referral requests, and insurance claims.
Retention periods
| Records | Active | Semi-Active | Total retention | Final disposition |
|---|---|---|---|---|
| Student athlete files (non-minors) | Case closed + 1 year |
15 years | Case closed + 16 years | Destruction |
| Student athlete files (minors) | Case closed + day on which student reaches the age of majority + 1 year | 15 years | Case closed + date on which student reaches the age of majority + 16 years | Destruction |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Medical Records, Data Stewardship and Confidentiality of Personal Information, Practice Standard, College of Physicians and Surgeons of British Columbia (October 14, 2020)
- College of Physicians and Surgeons Bylaws (made under the Health Professions Act RSBC 1996, c.183 revised January 2021)
- NCAA Bylaw 17.1.5 Mandatory Medical Examination
- College of Physical Therapists of British Columbia - Standards of Practice
- Canadian Athletic Therapists Association - Code of Ethics and Professional Conduct
Retention rationale
Effective June 3, 2013 British Columbia's revised Limitations Act came into force, with a requirement to keep medical records for 15 years. As such, section 3-6(2) of the Bylaws under the Health Professions Act was amended to reflect the change to the Limitations Act. Registrants are now expected to retain medical records for a "minimum period of 16 years from either the date of the last entry or from the age of majority, which ever is later."
Status
RRSDA is in force
Approval Date
17 December 2021