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Abandoned or Inactive Sharepoint Sites

Function

Administration

PIB Number

PIB-132

Related RRSDA

Approval Date

23 Oct 2024

Location of PIB (Department)

  • All University Departments

Types of Personal Information (PI) in the PIB

Personal information captured on SharePoint sites will vary based on the content and context of the site, and may include (but is not limited to) contact information, student information, education information, employment information, financial information, health information, personal opinions, opinions of others, etc.

Individuals included in the PIB

SFU Staff, Faculty, and Students.

Purposes for which PI collected, used and disclosed

As SharePoint sites are used for a variety of administrative and academic purposes, the personal information collected, used and disclosed on a site will be done so in order to provide or access university services; to support teaching and research activities; and/or to support community engagement initiatives.

Individuals using personal information or to whom it is disclosed

SFU Staff, Faculty, and Students with a legitimate business need to access personal information stored on a SharePoint site.

Authorities for the Collection of the PI

  • Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)