• Payments to non-employees (e.g., contractors) are processed through Payment Services.
• To initiate appointments or lump sum payments for positions affiliated with CUPE, APSA, POLY, APEX, or SFUFA, follow current processes – use the PAR or Add Pay Form, not the PAF.

To initiate a short-term, temporary, non-affiliated appointment, use the PAF: 

• Check Appointment/ Re-appointment.
• Include a title that describes the work (not “Other Non-Continuing”). 
• Recreation and Athletics department: check Recreation Services Staff box on the PAF for all non-continuing appointments (don’t check Other Non-Continuing). 
• Estimate bi-weekly hours or enter hourly pay (don’t leave a blank field).
• For individuals not employed at SFU but requiring access to SFU systems, follow the process for Persons of Interest (POI) or create a Sponsored Account.  

To make a change to a non-affiliated compensation rate:

• Check Correction/ Update.
• Check Other Non-Continuing.
• Include new compensation rate in Hourly Rate or Bi-weekly Payment Amount.
• Provide a reason in the Comments box.

To recognize work performed outside regular job duties for a non-affiliated, use the PAF:

• Check Lump Sum.
• Include amount in the Lump Sum Adjustment box.
• Include a description of the work performed in the Comments box.
• Not to be used to pay overtime hours.

To make a one-time payment to pay out a vacation or overtime amount owing to a non-affiliated appointment, use the PAF: 

• Check Lump Sum.
• Include “overtime payout” or “vacation payout” in the Comments box.
• Payment must be initiated within 8 days of the individual’s last pay period.

To provide a one-time, token payment for services performed for SFU that are not considered employment and where there is no expectation of remuneration, use the PAF: 

• Check Lump Sum.
• Individual is currently active on SFU payroll.
• Individual is not affiliated with CUPE, APSA, POLY, SFUFA, APEX. 
• Individual may be a TSSU member.
• Not to exceed $2,500
• Subject to source deductions.
• Infrequent in nature.
• Payments to continuing appointments are made using the Add Pay Form. 

• Payments to non-employees are made using a Payment Requisition Form. 
• Refer policy Payment of Honoraria (AD 3-17). 

To offer a one-time financial recognition to a student who has competed for and won an award or been bestowed a formal recognition “award”, use the PAF: 

• Check Lump Sum.
• Include amount in the Lump Sum Adjustment box.
• Include “student recognition” in the Comments box (not “student award” as this is associated with a distinct financial program).

To provide a fixed sum of money paid to an individual in a learning position, e.g., student, trainee, intern, researcher or fellow to cover living expenses or training-related costs while they learn or conduct research:

• Not for work performed.
• Amount is lower than minimum wage or a standard salary.
• May be a one-time payment or paid in periodic increments.
• Taxable and must be reported on a tax return.

If the position is affiliated, use the Add Pay Form to pay a stipend.