- Records Management
- Digital preservation
Advance preparation helps to ensure a smooth visit.
The SFU Archives Acquisition Mandate describes the kinds of materials that are accepted into our holdings.
To facilitate research on topics where our holdings have a concentration of content, there are subject-based, thematic research guides to aid research on women's rights, campus politics, and arts and culture resources.
If you are ready to browse our complete holdings, visit SFU Atom, our online database containing descriptions of archival records held at the Archives.
The University Archives encourages researchers to visit the Archives in person and make notes from the material that they consult.
Working in the Reading Room
When coming to do research, be prepared to:
- complete a one-time researcher registration form.
- provide information about your local and permanent residence and to show some form of photo identification.
The following rules apply when working in the research room:
- Food and drink are not permitted.
- Coats, briefcases and bags must be left in the designated area.
- All archival materials are non-circulating and must stay in the research room.
- Only pencils are allowed; you may not use ink for taking notes. Laptops and other portable computers are also permitted provided they are not placed in physical contact with archival materials.
- Avoid damage to materials by not leaning on, folding, writing on, tracing or otherwise impacting them. Notify staff of anything needing preservation attention.
- Photocopies and scans must be made by Archives staff. Researchers may take their own digital photographs of research materials with prior approval of the Reference Archivist on duty. We regret that digital copies cannot be made to digital storage devices provided by the researcher.
In order to use an SFU wifi connection, you will need to set up Eduroam while you are still at your home institution. Please read about Eduroam and the nature of this service on the Eduroam website.
This detailed guide is written for the first-time researcher who is unfamiliar with accessing archival material. It provides a more detailed explanation of how archival records are organized and searched.
We receive inquiries in person, by telephone, by conventional mail and by e-mail. See the contact us page for hours and contact information.
The large volume of inquiries relative to staff and processing priorities means that we are only able to undertake very limited research on behalf of researchers unable to visit the Archives. We will do our best to answer queries given a 30-minute research limitation per inquiry. Depending on staff workloads, it could take up to 20 working days before your query is addressed.
Protection of Privacy and Copyright
We are required by law to protect specific types of information, disclosure of which would cause harm or be an unreasonable invasion of privacy. Where a researcher requests access to files containing personal information, it might be necessary to enter into a Research Agreement with the Archives.
There are restrictions on making copies of archival material, and there may be fees associated with producing some reproductions. You should also be aware of copyright restrictions on archival material.