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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Walking tour
- Events
- Glossary
Exams, Course Assignments, and Grades
Function
Teaching and Academic Programs
PIB
RRSDA Number
1995-018
Department
All University Departments
Description, purpose and use of records
The series consists of exams and assignments submitted by students in accordance with course
requirements, which are graded and retained by the instructor. Note that completed course work may be returned to the student by the course instructor at their discretion.
Records may include exams, tests, projects, term papers, essays, laboratory work papers, artistic projects, assignments, and/or any other items that are created for the purposes of evaluating and/or grading students. Records also include course grades, including but not limited to, lists of grades maintained by instructors and departments prior to input into Go SFU (SFU’s Student Information Management System).
This schedule does not apply to the official student records stored in Go SFU.
Retention periods
| Records | Active | Semi-Active |
Total retention | Final disposition |
|---|---|---|---|---|
| No grade/course appeal initiated | Semester grade applied + 1 year | Nil | Semester grade applied + 1 year | Destruction |
| Grade/course appeal initiated | Grade/Course appeal resolved + 1 year | Nil | Grade/Course appeal resolved + 1 year | Destruction |
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Grading and the Reconsideration of Grades (T20.01)
- Retention and disposal of student exams or assignments (I10.09)
Retention rationale
The Freedom of Information and Protection of Privacy Act (FIPPA) requires that personal information used to make a decision that directly affects an individual must be retained for a minimum of one year. In addition, SFU Policy T20.01 requires retention of grade-related records for one year following course completion.
While students must normally request a review of grades within 60 days of receiving a grade, the grade appeal timeframe can vary. Therefore, a total retention period of “semester grade applied + 1 year” in cases where no grade/course appeal is initiated is sufficient to meet the administrative need for these records. However, where a grade/course appeal is initiated, a total retention period of “grade/course appeal resolved + 1 year” is required. Upon expiry of the total retention period, these records cease to have administrative
value and should be securely destroyed.
Related RRSDAs
- 2025-009, Learning Management Systems (LMS) Courses
- 2015-001, Exam Invigilation Records
- 1999-002, Course Management Files
- 2026-007, Course Outlines
Status
RRSDA is in force
Approval Date
24 November 1995
Last Revised Date
16 September 2026