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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Walking tour
- Glossary
Legal Case Files
Description, purpose and use of records
Records relating to legal matters dealt with or submitted to a court of law or an administrative tribunal for or against the University.
Records include but are not limited to legal correspondence and pleadings, statements, demands, directions, defence, actions, subpoenas and notices to appear, orders, discharges, garnishments, rulings, etc.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Legal case files: | Case Closed + 5 years | 5 years | Case Closed + 10 years | Full Retention by Archives |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- University Act (RSBC 1996, c. 468)
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Limitation Act (RSBC 1996, c. 266)
- D.J. Guth, "Retention and Disposition of Client Files: Guidelines for Lawyers" (1988) 46 The Advocate 229
- C.J.N. Kates, "The Osgoode Society: Preservation of Legal Records" (1987) 21 L.S.U.C. Gazette 58
- The Law Society of British Columbia, "Closed Files: Retention and Disposition" (January 2007)
Retention rationale
Applying a retention period of "CY case concluded + 10 years" is sufficient to meet the record retention guidelines formulated by the BC Law Society and the timeframes set by the Limitation Act (RSBC 1996, c. 266) for actions to be taken against the University.
Retention and filing guidelines
The BC Law Society advises that a voluminous case file be subdivided into volumes with the sub-classifications listed below. Structuring files in this manner is recommended best practice, but it is not mandatory. The person responsible for maintaining the files is in the best position to decide whether the effort to organize their contents in the manner described below is necessary and worthwhile.
- Communications (notes, correspondence, and email)
- Pleadings
- Client documents
- Opposing party documents
- Case law
- Assets (estates, family, commercial)
- Liabilities (estates, family, commercial)
- Drafts of agreements (commercial, family)
- Medical evidence
- Wage loss evidence
- Research (non-legal information referred to at trials or hearings)
For smaller files, were the volume of records does not warrant the sub-classifications described above, simply use the right side of the file for "communications", including all notes and correspondence in chronological order, and the left side for everything else.
Related RRSDAs
Status
RRSDA is in force
Approval Date
3 Feb 2011
Last Revised Date
3 Feb 2011