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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
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Student Support Case Files
Function
Student Services and Records
PIB
RRSDA Number
2025-004
Department
Office of Student Support, Rights and Responsibilities
Description, purpose and use of records
The series consists of case files created by the Office of Student Support, Rights and Responsibilities (SSRR) when a mental health concern about an SFU student is brought forward to the SSRR but before an SFU policy breach has taken place, or in situations where the SSRR has established a behavior management plan with a student. Records include correspondence, case notes, consultation materials, and other supporting documentation.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Student Support Case Files | Case Closed +3 years | 4 years | Case closed + 7 years | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Bullying and Harassment Policy (GP 47)
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Human Rights Policy (GP 18)
- Student Conduct Policy (S10.5)
- Sexual Violence and Misconduct Prevention, Education and Support (GP 44)
- University Health and Safety (GP 17)
Retention rationale
Student Support Case Files should be available for consultation for the duration of a student's academic career at SFU. Therefore, to meet the department's administrative and operational need for these records, the total retention period is set as 'case closed + 7 years.' Upon expiry of the total retention period the records cease to have administrative value and should be destroyed.
Note that in event that a Non-Academic Misconduct Case is opened, the Student Support Case File would become part of that file and the retention of the file would follow the rules established by RRSDA 2025-001, Non-Academic Misconduct Case Files.
related RRSDAs
Status
RRSDA is in force
Approval Date
3 Jul 2025
Last Revised Date
30 Apr 2025