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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
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- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
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- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
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- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
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- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
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Scientific Planning Committee
Description, purpose and use of records
The Scientific Planning Committee (SPC) is responsible for general oversight of all components of the Continuing Professional Development (CPD) program, and for making decisions related to program/conference elements including: identification of educational needs; development of learning objectives; selection of educational methods; selection of speakers, moderators, facilitators, authors; development and delivery of content; evaluation of outcomes; establishing processes for reviewing and mitigating conflict of interest disclosures; and ensuring sponsorship support and programming comply with accreditation standards.
Records include committee membership identification and selection information, conflict of interest disclosures, meeting minutes and agendas, reports, and correspondence.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Committee composition | CY + 8 years | Nil | CY + 8 years | Selective Retention by Archives |
| Conflict of interest disclosures | CY + 8 years | Nil | CY + 8 years | Destruction |
| Minutes, agendas, and other administrative records | CY + 8 years | Nil | CY + 8 years | Full Retention |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Retention rationale
Committee Composition Records
Records related to the identification and selection of committee members should be retained separately from other committee records. Upon expiry of the total retention period, CY + 8, these records should be reviewed and final committee lists should be retained and transferred to Archives, while all other committee selection records cease to have administrative, fiscal or legal value, and should therefore be destroyed.
Conflict of Interest Disclosures
Records related to conflict of interest disclosures made by committee members should be retained separately from other committee records. Upon expiry of the total retention period, CY + 8, conflict of interest disclosures cease to have administrative, fiscal or legal value, and should therefore be destroyed.
Minutes, Agendas and Other Administrative Records
Records related to the operations and administration of the committee (including agendas, minutes, and correspondence) should be retained an additional 8 years to ensure administrative and operational continuity. Upon expiry of the total retention period of CY + 8, these records should be transferred to the Archives.
*Note, the retention period of CY + 8 is in alignment with guidance and recommendations received by the School of Medicine from the Committee on Accreditation of Continuing Medical Education (CACME).
Status
RRSDA is in force
Approval Date
29 Jul 2026
Last Revised Date
29 Jul 2026