Event planning

Security coverage

Campus Public Safety oversees all events occurring on SFU campuses where security coverage is required. Groups wishing to hold special events that require additional guards, liquor or security assessments must contact Campus Public Safety at least 10 days prior to the event. A supervisor will work with the event organizer to determine additional steps.

There is no cost for the consultation or security assessment, however, the event organizer will be required to fund additional guards or liquor permits as required.

Costs:

Internal (SFU community members):

  • Security guard: $35 per person per hour (up to 8 hours; overtime rates apply)
  • Security supervisor: $50 per person per hour
  • SSEP (student staff): $15.12 per person per hour

External (or sponsored through MECS, SFSS):

  • Security guard: $40 per person per hour (up to 8 hours; overtime rates apply)
  • Security supervisor: $55 per person per hour
  • SSEP (student staff): $15.12 per person per hour

Event organizers may submit an event request via email to security@sfu.ca.

Liquor permits

To organize functions where alcoholic beverages will be served clubs, organizations or individuals must observe the following:

  • Serving alcoholic beverages is subject to both provincial regulations and SFU policy.
  • Complete a Special Occasion License. Contact a Campus Security supervisor at 778.782.3922, or email security@sfu.ca at least 7 days prior to the event for applicable forms and more information. Approval is not automatic and Campus Security may require special provision of security services before approval is granted.

Event review

Are you planning a major campus event? Contact the SRS Event Support Team for a safety review. The team is comprised of members across SRS with expertise in campus public safety, risk management, emergency planning, and environmental health & safety. The team's mandate is to review event proposals submitted by campus groups and to make safety recommendations based on associated risks or hazards. Some examples of higher risk events that should complete a safety review include: overnight activities, alcohol service or outdoor events with a large attendance.

Please contact us early in the planning process with at least two weeks for review.

Contact us: srs_events@sfu.ca

Risk management

Roadway access

Any group requiring roadway or construction access is required to contact our Traffic Safety unit at traffic@sfu.ca.

Room booking

To book rooms or campus spaces contact Meeting, Event & Conference Services or the Simon Fraser Student Society.