39.1 A faculty member who is assigned teaching responsibilities above their required teaching load for which a stipend will be paid, will be given an Overload Teaching Contract (OTC). When a faculty member is recommended to teach in a department that is not their own department, the approval of their own Department Chair is required.

39.2 Normally a faculty member who has a teaching release(s) will not be given an OTC at the same time.

If a faculty wants to consider an exception to this section, a memo will need to be prepared from the Dean to the VP, Academic and directed to Faculty Relations. 

39.3 Normally a full-time faculty member will have no more than one OTC at a time.

39.4 There are two categories of OTC: 

39.4.1 Those appointed as OTC 1 will be assigned tutorial and/or laboratory instruction.

39.4.2 Those appointed as OTC 2 will be assigned the overall preparation and presentation of an academic course given by a department or program and in addition may be assigned tutorial and/or laboratory instruction.

39.5 No OTC appointment will be made if there is an eligible and qualified graduate student available for appointment as a Graduate Teaching Assistant (G.T.A.). 

1.0 FTE is the maximum for APSA, CUPE, and Excluded Staff. An OTC may be approved beyond 1.0 FTE, if the stipulations of Article 39 are adhered to.
 

Processing

OTC appointments are sent to Faculty Relations for approval only. Once they are approved, they are then forwarded to Payroll for processing.

A position number is required to charge the overload payment. The department/school will need to supply this, and if not available, Payroll will create a position number based on the Department/Program details provided. This will be the case if a department or division has not yet had an OTC. Please check with Payroll if you already have a position number for the previous Sessional Lecturer position. 

Note: If APSA, CUPE, or Excluded Staff member is completing an OTC, proof of degree is required.