Job Opportunity - Administrative Assistant, BC Cancer Agency, Vancouver BC

Administrative Assistant

Employer: BC Cancer Agency, Vancouver BC

Work location: 675 West 10th Avenue, Vancouver, BC, V5Z 1G1

Salary and duration: $44,088.00 - $57,865.00/yr, Temporary Full-Time until 05/08/24

Work hours: 0800-1600 

What you bring

Education, Training and Experience 

• A level of education, training, and experience equivalent to a diploma in a recognized business or science program including two (2) years of recent, related experience in an administrative setting. Experience working in a multi-government institutional setting is an asset.

The Administrative Assistant performs general administrative functions within Advanced Therapeutics and ensures that all matters are carried out in an efficient and timely manner. This position will perform functions that include general administrative support, timekeeping, and HR-related matters, designing and maintaining filing systems and managing schedules and booking meeting rooms. The functions provided by the Administrative Assistant will span multi-institutional settings which includes Provincial Health Services Authority (PHSA), BC Cancer Agency (BCCA), BC Cancer Research Centre (BCCRC), BC Cancer Foundation (BCCF), Vancouver General Hospital (VGH), Vancouver Coastal Health Authority (VCHA) and the University of British Columbia (UBC)

What you’ll do

• Manage calendars and provides scheduling assistance to assigned staff to ensure meetings are arranged in a timely manner. 
• Reserve assigned BC Cancer Research Centre meeting rooms upon requests. This includes communicating with secretaries and assistants to arrange meetings schedules. 
• Prepare grant applications by updating C.V. and Publication Lists, locating required forms and documentations, ensuring all required signatures are signed and submitting complete grant applications according to granting agencies guidelines. Maintain grant database for Advanced Therapeutics.
• Perform timekeeping and assists with HR duties for assigned staff using computerized payroll system, reviewing payroll reports for accuracy and communicating discrepancies to payroll staff for action.  Handles confidential information for both union and non-union staff. 
• Design and maintain filing and distributions system for confidential information, such as personnel files, payroll files and grant application files using methods that can be easily accessible to assigned staff.
• Make travel arrangements for scientists which include booking flights, accommodation arrangements, and conference registrations to meet the needs of the scientist.
• Take minutes for bi-weekly HR and payroll meetings concerning about departmental HR strategic plans and labor relations plans.

Please see the link to the employment opportunity.

https://www.brainhunter.com/frontoffice/seekerViewJobDetailAction.do?sitecode=pl355&jobId=2396881&page=search&external=