Email signature

There are three layout options to choose from, and they all must include SFU’s institutional logo. The first layout is the official email signature. The second layout includes gender pronouns and the third includes a territorial acknowledgement for all campuses. Although gender pronouns are optional, including them in your signature is a great way to normalize the practice, creating a more inclusive environment for gender diverse members of the SFU community. All signatures must appear on a plain white background.

Important: You must create a signature for all platforms that you use for SFU Mail.

Where you add a new signature, copy and paste the Simon Fraser University signature, excluding the SFU logo below (this will be your last step):

Email Specifications

Replace placeholder text with your information. Delete text sections that are not needed.

Your Name:

• Font: Arial (PC) or Helvetica (Mac)
• Font size: 10pt
• Font weight: bold
• Color: black

Your Title | Your Department:

• Font: Arial (PC) or Helvetica (Mac)
• Font size: 10pt
• Font weight: normal
• Color: black

Location and Contact Information:

• Font: Arial (PC) or Helvetica (Mac)
• Font size: 10pt
• Font weight: normal
• Color: black
• Use | to separate items

Social Media:

• Social media addresses should be hyperlinked to their respective platform name, not the social media handle name. Delete social media names that are not needed.

Adding Hyperlinks

Outlook Web App

1. Highlight desired text and click the Downward Arrow icon in the text editing bar, then click the Hyperlink icon

2. In the Address box, enter the web address. Click OK

Outlook for PC

            1. Highlight desired text and click  in the text editing bar

            2. In the Address box, enter the web address. Click OK

Outlook for Mac

            1. Highlight desired text you want to hyperlink

            2. Right-click highlighted text, click Hyperlink (^⌘K)

            3. Enter the web address. click OK

Add SFU logo below your contact information

There are two versions of the SFU logo. One version includes only the SFU logo, a second version includes the SFU logo with territorial acknowledgement for all campuses.

1. Download the SFU logo to your computer:

2. Click on the image icon in your email signature editing window and upload the logo.

3. Please ensure that there is a one-line space between your signature and the logo, as shown in the example above.

4. Save your signature and test it.

Additional information (optional)

Add other info below in a light grey colour after the SFU signature

• Font: Arial (PC) or Helvetica (Mac)
• Font size: 8pt or 10pt
• Font weight: normal
• Color: light grey

Best practice is to avoid adding personal information, quotes or other information that is not endorsed by SFU

Do not add territorial acknowledgement as text because the unicode characters will be flagged as spam by some external mail servers. See section below.