Formal studio portraits

Our formal studio portraits are consistent and versatile, and can be obtained through Communications & Marketing or a contract photographer.

Contract photographers

Refer to our photography guidelines for direction on style and tips while hiring a contract photographer. The Communications & Marketing Studio (Education Building 7628) can be booked for portraits by SFU faculty and staff at no cost. To book the Studio, or request referrals for contract photographers, please contact

Note: contract photographers can also be engaged for outdoor and on-location portraits.


SFU Communications & Marketing contracts external vendor Artona for faculty, staff and graduate student portraits on prescheduled dates. Artona specializes in volume portraiture (“Photo Days”) for the secondary and post-secondary market and is familiar with SFU through annual convocation headshot sessions. The cost for this service is fully covered by SFU Communications & Marketing.

C&M Photo Days are intended for professional applications such as a website faculty listing and not intended for standard identification such as passport photos or ID cards. For standard identification please use alternate suppliers such as London Drugs. 

The next formal portrait Photo Day:

Wednesday, October 11, 2023 (booking calendar will open at 9 am on Sept. 13)

  • Location: Burnaby
  • Room: Photography studio, education building Room 7628
  • Time: 9:00 am to 4:00 pm

November, 2023 (booking calendar will open at 9 am on Oct.)

  • Location: Burnaby
  • Room: Photography studio, education building Room 7628
  • Time: 9:00 am to 4:00 pm

Photo day process

instructions For coordinators:

Important notice

Due to our full Artona Photography schedule, please ensure that each person arrives at their individual scheduled timeslot.

Do not send them earlier or later as we are unable to accommodate them.

Inform each person of their date, 5-minute timeslot, location, and steps listed under "Instructions for Subjects".

Individuals who arrive early will need to wait for their assigned 5-minute time slot.

Individuals who arrive late cannot be guaranteed that their photo can be taken and may need to book a timeslot in the next available session.

We ask that each person confirms that they can attend the session. If they cannot attend, please let Artona know when you receive their confirmation email. (We had numerous no-shows that took away opportunities for others.)

  1. Book your time on the Artona scheduling calendar. Note: that the booking calendar will open four weeks before the photo day. If the booking calendar is full you can add your name to this waitlist and Artona will contact you if a spot becomes available.
  2. Following your booking, Artona will email instructions within seven days to privately and securely upload a spreadsheet of all your photo Subjects names. 
  3. Within ten business days prior to Photo Day, submit a spreadsheet of names using this NEW template. Note: Artona can accommodate mild variance, e.g. no-shows or Subjects arriving not previously identified. Please name the file as indicated.
  4. You will receive high-resolution photos within 10-14 days following the photoshoot via file download.
  5. Distribute the files as appropriate.

instructions For subjects:

  1. Receive the date, time, and location from your Coordinator.
  2. Search in the SFU Snap App Room Finder. Directional signage will be posted.
  3. Arrive at the location at your scheduled time. 
  4. Select a pre-printed ticket on the table with your name and hand it to the photographer when it's your turn to get photographed. 
  5. The photographer will take 3-4 photos. You will be able to select up to three photos prior to leaving.
  6. Due to tight scheduling, we are not able to accomodate a photo retake. 


For support related to a scheduled Photo Day, please contact Artona customer service:

  • Email: (average response time within 24 hours)
  • Live chat: (8 am to 10 pm PST seven days a week, average response time within 2 minutes)

 For support related to a future or unscheduled Photo Day contact us at