How to apply for a Withdrawal under Extenuating Circumstances (WE)
(You can only apply after week six of the term. Before that date, withdraw through goSFU and receive a WD notation instead.)
2. Seek advice from a departmental academic advisor if required for your application.
3. Review the instructions and the FAQs and fill out the WE form. Applications submitted during the latter part of the term should include an indication that you have consulted with your instructor to explore alternatives that would allow you to successfully complete the course.
5. Gather the documentation related to your request for a withdrawal. If everything except the final exam has been completed for a course from which you are requesting a withdrawal, you must also include a note from the instructor attesting they were unable to defer your exam. Documentation should include (and these should be original dated documents, on letterhead where appropriate, not photocopies):
- Medical Grounds: download the Health Care Provider Statement form and have your doctor fill it out. If you have any concerns about privacy please refer to the FAQs for more details.
(Sample request on Medical grounds - pdf)
- Employment Grounds: a dated letter from your employer on letterhead, indicating the change in employment status which occurred after the course drop deadline date.
(Sample request on Employment grounds - pdf)
- Compassionate Grounds: documents supporting travel for attending to family emergencies: death certificate (see Note), published obituary, airline ticket, flight boarding pass (screenshot acceptable), a Health Care Provider Statement if applicable.
(Sample request on Compassionate grounds - pdf)
- Other Grounds: documents attesting to and explaining the precise circumstances.
(Sample request on Other grounds - pdf)
NOTE: All supporting documents must be submitted in English; it is your responsibility to have them translated. You should make copies of all of your documents for your own records.
6. Submit the form and documentation:
- Email completed packages to firstname.lastname@example.org
- In person at the Registrar and Information Services counter, at the Burnaby, Surrey or Vancouver campus
- By fax to 778.782.5732
- or mail to:
Simon Fraser University
Maggie Benston Centre 3200
8888 University Drive
Burnaby, BC V5A 1S6
7. Wait to hear from the WE office by email or letter. Continue to attend classes and complete all course requirements, if applicable, as you wait for a decision.
The wait varies. Peak volume is immediately prior to the last day of classes at the end of a term, or during the exam period, when final grades are posted, or when the enrollment period is about to start.
When a decision has been made, you will be contacted by email and the decision will be recorded on your Academic Record on goSFU. Please check your SFU email account regularly.