- Why Grad Studies at SFU?
- Programs Alphabetically
- Individualized Interdisciplinary Studies
- Accelerated Master's
- Tuition + Fees
- Visiting + Incoming Exchange
- Awards + Funding
- Graduate Students
- Getting Started
- Understanding Your Role
- Managing Your Program
- Completing + Graduation
- Postdoctoral Fellows
- Life + Community
- Community Guide
- Indigenous Graduate Students
- International Graduate Students
- Professional Development
- Jobs + Volunteering
- People + Research
- Highlights & Awards
- Grad Student + Postdoc Spotlight
- Travel Reports
- Grad Student + Postdoc Profiles
- Participate in Grad Student Research
- News + Events
- Faculty + Staff
- Individualized Interdisciplinary Studies in Graduate Studies
Withdrawals under Extenuating Circumstances (WE), are requests to withdraw from a course or term due to unplanned and extenuating circumstances. Extenuating circumstances are defined as unexpected and uncontrollable events that seriously threaten academic obligations.
How to Apply
Read about Withdrawing under Extenuating Circumstances
Review and understand the guidelines for applying for WE before starting the application process. Determine whether you qualify for Medical or Compassionate WE.
Write a Letter
Compose a short letter explaining your circumstance, what other options you looked into and reason for a WE request.
Provide Detailed Documentation
Gather additional documentation that supports your request. If documentation is not in English, it must be translated by a certified professional.
* For Medical WE, documentation from a medical professional must be included. It is recommended that the medical professional completes the Health Care Provider form.
When a decision has been made, you will be contacted by email and the decision will be recorded on your transcript. If a WE is approved it may or may not be associated with a partial refund for the tuition of the course(s). Only refunds on tuition may be granted, students are responsible for paying any additional ancillary fees even if a WE is given. A WE notation will replace the grade on a student’s transcript and has no effect on the CGPA.
Contact UsIf you have not received a decision after 3 weeks please follow up with us.
The SFU Enrollment Appeals Committee hears appeals for refunds of tuition fees and late payment penalties if a student has been granted a WE for the term. You must appeal within one calendar year from the time you dropped the class(es).
Appeal a WE decision
Students whose WE applications are denied and feel they have grounds for appealing a WE decision should refer to the Senate Appeals Board (SAB) web for detailed information.