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goGRAD/SLATE Resources for Reviewers
Log in using your SFU Computing ID and password: https://gograd.sfu.ca/manage/reader/
Notes:
- Access issues? Contact gpsaccess@sfu.ca
- Lost? If you are in administrative side of Slate, click the laptop icon (on top banner)
- Need more instructions? When inside Slate, click Home
Click Queue on the left menu to find applications assigned to you.
Notes:
- Every user in Slate has a Queue, which is a personal “to do” list.
No applications to review? Visit Add to Queue for instructions
In Queue, click on the application you wish to open. The application and attachments will appear on the left menu, buttons for options and the Review Form appear along the bottom menu. After completing the review form, click Send to submit your review.
- No bottom menu? Click Add to Queue
- No Admission Review Form? The application may be in the wrong bin; contact your GPA.
- Want to add notes to an application? Click Annotations on the bottom menu. This only works on the application pages (not the Summary page)
- What happens after you click send? the application will disappear from your queue; the GPA and GPC will be able to read your responses.
- What is the Next Bin option? If you are the only (or last) reviewer, you can move the application to the next bin. Select the Grad Chair Review Bin unless your program has instructed otherwise
Learn more 🡣
Inside The Reader, click on Queue and click on the application you wish to open.
1. Application + Materials: items associated with the application will appear on the left menu. Click any of these to view. Greyed-out components were optional and not submitted.
2. Review Form: click the grey Review Form/Send to Bin button (bottom right) to open or close the review form.
Other options include:
- Click Slate (top left) to exit the application
- Click Remove from Queue to remove this application (note your Review Form will not be saved)
- Click the individual annotation to use a swipe mouse, highlighter or sticky note
Once you complete your review and want to submit, you have two options:
Option 1: Click Send
At the bottom of the review form is a send button. Click this to submit your review.
Note: You will not be able to edit your responses after you hit sent.
If there are names listed at the bottom of the form, the application has other readers evaluating it.
Option 2: Next Bin and Send
If you are the only (or last) reviewer, you can move the application to the next bin. This will generally be the Grad Chair Review Bin but you may wish to check with your unit to ensure this is how to proceed.
Note: You will not be able to edit your responses after you hit send.
An explanation of the bins, workflow and application movement.
Most Commonly Used Bins
Inside The Reader click Browse (left side).
These Reader bins represent the admission workflow. Although you can see all bins, most units only use the following 3 bins in their review:
- First Pass: program assistant is doing first check/cgpa calculations
- Committee Review: Reviewers can self-assign applications, Reviewers complete/submit review forms
- Grad Chair Review: GPC is reviewing
Additional Bins
Some units use additional bins for their own designated purpose:
- Department Review
- Interview
- Unofficial Waitlist
- Hold
Every user in Slate has a Queue, which should be thought of as a personal “to do” list. If your unit has asked you to self-assign applications, click below to learn how.
Preview an Application before adding to queue
Learn more 🡣
Inside The Reader https://gograd.sfu.ca/manage/reader/
1. Click Browse
2. Click the bin called Committee Review.
3. Click the Display Application icon to open/read through an application
a. Click the left side to see the application components
b. Click Add to Queue if you want to complete a review form or
c. Click Slate to exit the application
Add to Queue
These steps add selected applications to your personal queue. If a lock and name appear, another user has the file in their queue as well. You can still select and review the application.
Learn more 🡣
1. Click Browse, click the bin called Committee Review.
2. Click applications you wish to review (they will highlight in blue when selected) and click Add to Queue (top right).
Remove from Queue
For applications you don’t want in your queue (ie., you are not completing a review), you can click Remove From Queue button when inside an application (bottom right) or:
Learn more 🡣
Inside The Reader https://gograd.sfu.ca/manage/reader/
1. Click Queue (left side), click Remove from Queue (top right)
2. Click the applications you wish to remove (will highlight in blue) and click Remove from Queue again.
If you are looking for applications in a specific program, research area or with a specific supervisor requested, you can search using the search page or running a query. Generally, running a query is the best way.
Option #1: Search Page
This is a quick option, which works well if you are with a smaller unit.
Learn more 🡣
Log in to The Reader https://gograd.sfu.ca/manage/reader/
- Click Search (left side)
- In the Search Parameters (right side), you can enter applicant name(s), you can select a specific bin to search. To restrict your search to only those ready for review, select Review - Committee Review.
- Click on the heading Research Supervisor 1 to sort by supervisor name. Scroll down to find your name.
Option #2: Run a query
By running a prebuilt query you can access information on applications, including their research area and potential supervisor.
Learn more 🡣
Log in to The Reader https://gograd.sfu.ca/manage/reader/
- Click Home and click the link for Run Supervisor Requests
- Click Run Query
- Use the scroll bars to view the data
- Click Export to pull the data into a spreadsheet. You can use this spreadsheet to sort, filter the information.
The Reader will send an email listing application(s) in your queue; these are assigned to you to complete.
Notifications in SLATE are standardized to ensure applications move through the process. These settings cannot be changed.
If you receive notifications for applicants not in your queue, email gpsacces@sfu.ca; they may be last year's applications.
One solution is to set an SFU Mail inbox rule to move the emails into a designated folder.