Roles + Responsibilities of Student, GPS, and Committees

Roles and Responsibilities of Graduate & Postdoctoral Studies Office

Although awards may have different application and adjudication processes, all award applications that are adjudicated through SFU are bound by roles and responsibilities as outlined below:

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Graduate & Postdoctoral Studies awards team and scholarship liaisons

It is the responsibility of the Graduate & Postdoctoral Studies awards team and scholarship liaisons to:

  • ensure award applications are complete and eligible prior to being given to evaluating committees;
  • ensure internal institutional reviews are coordinated in a timely and professional manner;
  • ensure and check for appropriate committee composition that adheres to SFU’s equity, diversity and inclusion policies and procedures;
  • circulate and post materials relating to Privacy/Confidentiality, Unconscious Bias Training and the Evaluation Criteria/Scoring Method to be used;
  • advise/assist the committee chair in the preparation of the committee report following the selection committee meeting;
  • ensure the application, review and nomination processes abide by the rules, policies and procedures set out by governing and awarding agencies.

Graduate & Postdoctoral Studies Dean & Associate Provost and/or Associate Deans

It is the responsibility of the Graduate & Postdoctoral Studies Dean & Associate Provost and/or Associate Deans to:

  • ensure the application, review and nomination processes abide by the rules, policies and procedures set out by governing and awarding agencies;
  • ensure fair and equitable committee composition;
  • review, promote, and respond when necessary, to concerns relating to Privacy/Confidentiality;
  • review, promote, and respond when necessary, to concerns relating to Unconscious Bias;
  • review, promote, and respond when necessary, to concerns relating Conflicts of Interest;
  • chair the committee meetings, ensuring fair and equitable review and selection process occurs.