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change an applicant's academic program
Applicants choose the program from a dropdown menu in the admission application form (Program of Application tab).
If they cannot find or select the correct program:
- You may want to check program open/close dates in goGRAD/Slate by running the Program Dates
- This query can be found on Slate's home page.
This page outlines how to change an academic program to another within your unit AND outlines how to change to a program outside of your unit.
Access to goGRAD/Slate
- Access Slate's administrative side:
https://gograd.sfu.ca/manage/ - Access/share Slate's Reader (review) side:
https://gograd.sfu.ca/manage/reader/ - To access Slate's Reader from the administrative side, click the laptop icon:
How to change a program (within your unit) for a single applicant
There are different ways to make this change, depending on the timing:
If the application is in Awaiting Submission or Awaiting Payment: the applicant should make the change themselves.
If the application is Awaiting Payment or Awaiting Materials: click the Application Tab and click Impersonate > Applications. Make the change on the Program of Application tab.
If the application is in First Pass or Committee Review: add a note in the First Pass (CGPA form) or sticky note to the file letting reviewers know the program will change at the Admission Recommendation stage, if it moves forward.
If the application is in the GPC Review bin: GPC and GPA roles can change the academic program in the Admission Recommendation Form.
How to change a program (between departments) for a single applicant.
There are different ways to make this change, depending on the timing:
If the application is in Awaiting Submission or Awaiting Payment: the applicant should make the change themselves.
If the application is in Awaiting Materials: click the Application Tab and click Impersonate > Applications. Make the change on the Program of Application tab. The 2nd program assistant may need to update the checklist items/or the application deadline.
If the application is in any of the Review Column bins: both programs will need to coordinate the change in writing to Graduate Studies by contacting gradap@sfu.ca. Note that the 2nd program may need to change the checklist items and/or the application deadline.
Note
- Both programs must agree on the change in writing.
- The 2nd program will not be able to access the application in Slate until after the transfer has been made.
- The 2nd program will need to ensure their required checklist items are added.