find/resolve discontinue list

Students are required to enroll every term for the length of their program, unless they are on an approved leave.

All active students will be eligible to enroll, unless there are one or more negative service indicators blocking their enrollment.
Students who are not enrolled or on an approved leave by the end of the 6th week will be discontinued.

As per GGR 1.4.1 when a student does not enroll and is not on an approved leave of absence, the student is discontinued from their program.

This page outlines how to find and resolve your unit's discontinue list.

Resources

To access goSFU:  go.sfu.ca
To access files: Academic Unit Library

Public Facing pages:

How to monitor enrollment (and prevent enrollment issues)

Units can monitor enrollment and prevent students being discontinued by running the Grad Study Detail Report in goSFU prior to week 6 (students will a blank status have not yet enrolled).
To confirm an individual student's program status, visit goSFU > Student Program/Plan

How to find/access your unit's discontinue list

Graduate Studies generates a list of students subject to discontinuation and shares it with academic units in Week 4 of each term. To access your list:

Log in to Academic Unit Library using your personal goSFU ID (not a role account).
Select your Academic Unit > Records and Registration > Discontinue Lists.

You can make notes on the xls list for your purposes, but Graduate Studies staff will not access or check them.

No List?

If you do not see a Discontinue List for the current term, you have no further actions to take.

Term Codes

1261 = Spring 2026
1264 = Summer 2026
1267 = Fall 2026
1271 = Spring 2027
1274 = Summer 2027

How to resolve an enrollment issue (if caught early)

Enroll the student in a course (units have access until the end of week 5 to enroll students). If the course is not part of their program requirements or not from your academic unit, have the student submit a Course Add Webform.
Submit a ticket in SupportPal for Leave of Absences
If the student is not continuing their studies, leave them to be discontinued.

How to resolve a discontinuation (after 6th week of term)

If a student was discontinued, they can apply for reactivation or readmission, depending on the reason for the discontinuation and whether they have reached the program's time limit.

Important Considerations:

Time limits: Ensure the student is within the program's time limit, as this is a key factor in determining eligibility for reactivation or readmission.
International students: International students taking a leave of absence should check with the office of International Services for Students to confirm that they will not invalidate their study permit.
Funding and other considerations: the student may need to consult with the other units to discuss potential implications of leave, readmission or reactivation on any awards/scholarships held, residence eligibility etc.

Late Course Adds and/or Leave of Absence

Submit the appropriate form to the Grad Studies Ticketing system to resolve these issues.

Reactivation (for students within program time limits)

If they were discontinued due to failing to enroll or other similar reason, and haven't reached the program's time limit, they can apply for reactivation in the same term.

Applications for reactivation are submitted to the relevant graduate program committee for consideration and approval by the graduate program chair.

Reactivation Form

Graduate General Regulations > Enrollment

Readmission (for students outside time limits or those involuntarily withdrawn):

If the student involuntarily withdrew they need to apply for readmission through the regular admission process. Reasons for involuntarily withdrawal includes: