Room Switch

 If you are switching your room, please refer to the information on this page. Utilize the cleaning guides we have created for each building. Make sure to return your keys and clean your (shared) space to avoid the charges. The room switch instructions apply to all residents living in both the Burnaby and Vancouver residences.

If you are room switching between the Fall 2019 and Spring 2020 terms:

  1. Know when your room switch date is - you will need to room switch / vacate your current room on that day
  2. Units will be cleaned to acceptable levels following each inspection and cleaning charges will be assessed to all occupants
  3. Our facilities staff will inspect all shared spaces starting 12:00 p.m. (Noon) on December 17 until 4:30 p.m. on December 18, 2019
  4. Our facilities staff will re-inspect all shared spaces starting 9:00 a.m. on January 2, 2020
  5. Ensure that when you move out, that your room has been cleaned and your key is returned to avoid charges

Six steps to a successful room switch   

Step 1: Report any maintenance issues

Avoid the charges: Make sure you fill out the form a few weeks before move out. Room inspections happen right after move out.

Any maintenance issues with your unit/room must be reported to our Residence Facilities team via a maintenance request through MyPlace@SFU

Step 2: Remove all garbage + recycle

Clean your (shared) space to avoid the cleaning charges.

Ensure your room and shared space (if living in Townhouses and CCIC) is free and clear of garbage. Anything left behind could result in a charge to you.

Download the garbage map: Garbage map 


Step 3: Clean your (shared) space

Clean your (shared) space to avoid the cleaning charges.

Everyone's Responsibility is to clean their shared spaces including Bathroom, Kitchen, Fridge, Stove and Living Room.

Our maintenance staff will take photographs of any rooms that are left unclean, untidy, or damaged. Refer to the room condition/inventory form you completed when you moved in. Any damage or items needing repair will have been reported on this form and this will be the standard used to assess whether your room is left in the same condition it was received.

For more information regarding how to clean visit our Cleaning page.

Downloadable cleaning checklists 

Step 4: Return your key on time

Return your key to avoid the lock change charges.

Hand in your key and make sure to get a key receipt (or drop key in the after-hours key drop box at the office). If you are remaining in the same room for the next term, you should not return your key.

Burnaby: Return your key to SFU Residence and Housing Office

Vancouver: Return your key to the drop box located beside the mail boxes in the lobby. On move out day a residence administrator will be present as well (during regular working hours).

Step 5: Internet access

Leave all Shaw equipment in your room when you leave to avoid the replacement fee.

If you are room switching, your Shaw SFUResNet Wifi password and SSID will not be changing. Leave all Shaw equipment in your room when you leave, including modem, remote control, and all cords.


Step 6: Dining Hall  

Stay informed on the Dining Hall and their hours of operations.  


To avoid the charges return your key and clean your (shared) space prior to room switching.

Type Fee
Lost key/lock change fee $170
Cleaning and damage $125 average