Science Stores

To order through Science Stores and SFU Procurement complete an online Purchase Requisition at fins.sfu.ca. If you have not previously completed an online purchase requisition, you may be able to find an experienced user within your department. If no one is available within your department, then Jocelyn Lee (Science Stores) is available to help first-time users with their initial requisition submission. Please submit signed purchase requisitions to Jocelyn Lee. The purchase requisition must be signed by the PI or delegated authority. If the PI is out of town and the delegated authority is also unavailable, then an email approval attached to the purchase requisition is acceptable. Please note this email approval procedure should only be used in rare circumstances.

1) Orders greater than $10,000 must be directed to Procurement.

2) All computer orders must be directed to Procurement (Paul Dhaliwal, Senior Buyer).

3) Non-computer orders of less than $10,000 should be directed to Jocelyn Lee. Splitting of orders to fall below this limit is not permitted. [Jocelyn's limit has been increased from $5,000 to $10,000.]

Please note that all purchases from research grants require prior approval by Research Accounting (RA) so please be sure to factor the time required for this step into your expectations for receipt of your purchase. Jocelyn submits a daily summary of purchase requests to RA for approval. She receives approval on these summaries same day or next day.

• Purchase Requisition Guide
• Knowledge Centre (Step-by-Step Purchase Requistion training)

Purchase Requisition Tips (to aid Buyer in efficiently processing requisitions)

• Only include items from a single supplier on one requisition
• Please print one-sided as Buyer scans for electronic transmission to other departments (e.g. Research accounting)

Requisitions are being rolled into the new fiscal year and converted into Blanket PO's .

You must create a new Requisition to add funds for the new fiscal year (please reference your existing PO#).

Jennifer Thibeault, Procurement Assistant, will be reviewing your spend for the last two years and will email you to advise on the value of the new Requisition.

As many of you are aware, we awarded the SFU research gas contract (including accessories, one-of special needs, pre-filled or empty Dewars) to Praxair after a rigorous multi-faculty RFP process.

You need to setup a Praxair Express online account by contacting:

Keith_Alexander@praxair.com, 604-527-0710 (office), 604-313-1462 (cell).

Then you will be able to place orders and manage your account at https://express.praxair.com/login/login.asp

Based on your feedback, we have re-set the billing default so the invoices are emailed to Payment Services and cc’ to you. However, if you prefer for the invoices to be emailed to you for review and forwarding to Payment Services, then please ask Keith Alexander to modify your account.

If you’ve setup a Blanket PO, it will be rolled over into the new fiscal year. However, you must create a new Requisition to add funds (please note your existing PO# in the comments).

Praxair gas cylinder orders are delivered on Mondays and Wednesdays.

Praxair Express website can be found here.

EFFECTIVE JULY 1, 2018:

BC Net has advised that our contract with Praxair will have the following price increases:

• Cylinder Gas       1.59%
• Helium                  5%

For free waste disposal of solvents, chemicals, sharps or biohazardous materials, please use the online pickup request form. Labels must be picked up from Science Stores.

Waste Disposal pick up days on the Burnaby campus are Tuesday and Friday mornings. The cut-off time for requesting disposal is 3:00 pm Monday for Tuesday pick up and 3:00pm Thursday for Friday pick up. Surrey campus pickups are every second Thursday, and Vancouver campus pickups are as needed.

If you require regular weekly pick up, please schedule using the online pickup request form.

If you purchase lecture size toxic gas cylinders, please refer to the section on Gas cylinders for important information.

Please direct questions to Catherine Peltier (cpeltier@sfu.ca)

For free delivery of hazardous chemicals complete the eRequisition form.

Delivery dates are Tuesday and Friday mornings.

Tracking of ethyl alcohol use is required under the Excise Act, 2001

SFU receives a 99% remission of excise tax on the purchases of ethyl alcohol for scientific research and/or teaching purposes. As a registered user, SFU pays only a special duty rate of $0.12 per litre of ethyl alcohol. If discrepancies occur that cannot be accounted for, a penalty could be assessed at the full excise duty rate of $11.696 per litre.

It is the responsibility of each staff member or researcher that purchases ethyl alcohol to ensure that accurate records are returned to Science Stores to meet audit requirements for the Canada Revenue Agency (CRA).

Staff and researchers must follow the guidelines outlined below when purchasing, receiving and using ethyl alcohol.

• Complete the Science Stores Ethyl Alcohol Record Sheet at the Science Stores front counter when purchasing ethyl alcohol.
• Take a Laboratory Ethyl Alcohol (Ethanol) Record Sheet for each 4 L bottle of ethanol purchased.
• Complete the log of ethanol usage in the laboratory, and when a 4 L container is completely used, return the Record Sheet to Science Stores.
• Science Stores will maintain the records of usage on file for current plus six years.

We completed a multi-faculty RFP for rental and purchasing of lab coats and other research textiles (e.g. isolation gowns, scrub sets, towels, etc.), which resulted in an award to Alsco.

• Each lab will be provided with an online account; enabling you to manage your inventory, track your costs, and communicate with Alsco.
• Each coat will have a label in the collar identifying the lab.
• It is recommended that each researcher have 3 coats (1 to wear, 1 in the wash, & 1 backup).
• Labs have the choice of storing their coats in Science Stores or in another location of their choice.

Please create a Requisition (use the pricing information to estimate your annual spend) to obtain a Blanket PO.

For lab coat pricing, please click here:

For free waste disposal of solvents, chemicals, sharps or biohazardous materials, please use the online pickup request form. Labels must be picked up from Science Stores.

Waste Disposal pick up days on the Burnaby campus are Tuesday and Friday mornings. The cut-off time for requesting disposal is 3:00 pm Monday for Tuesday pick up and 3:00pm Thursday for Friday pick up. Surrey campus pickups are every second Thursday, and Vancouver campus pickups are as needed.

If you require regular weekly pick up, please schedule using the online pickup request form.

If you purchase lecture size toxic gas cylinders, please refer to the section on Gas cylinders for important information.

Please direct questions to Catherine Peltier (cpeltier@sfu.ca)

For free delivery of hazardous chemicals complete the eRequisition form.

Delivery dates are Tuesday and Friday mornings.